Job vacancies in Zambia

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First Quantum Minerals Ltd
First Quantum Minerals Ltd
Posted Job · 10 days ago
Purpose Manage the collection, storage, analysis and usage of Heath information with appropriate technology in order to measure impact of Health programs. Key Responsibilities: Setting up monitoring and evaluation system for Health programs. Spear head the development and implementation M&E plan Develop data collection tools for workplace and collaborate with District Health Information in data collection activities at support Clinics Coordinate data processing, including data analysis, transfer, verification and cleaning Be able to communicate M&E findings both internally to external partners Set up and manage M&E database Prepare monthly, quarterly and annual report, and when required. Programming the developed collection tools into CAPI software Continues maintenance of the developed data management software Participate in capacity building on data management at workplace and in the supported Clinics Participate effectively in the production and dissemination of health materials and information in order to promote awareness of good Health in the workforce and in the public. Monitors and evaluates regularly, the impact of health programs embarked on by First Quantum Minerals Health Department Undertake timely preparation of sectional budget in order to facilitate acquisition of financial resources Plan and manage effectively, the utilization of financial and material resources Undertake timely, research activities in order to generate information Qualifications: Grade 12 Certificate Degree in Social Science Experience: Minimum 4 years’ experience Experience in Health Management Information Systems(HMIS), Data analysis and Health Information Communication. Experience in development and maintenance of paperless data management platforms Method of Application Submit your CV and application on company website:
First Quantum Minerals Ltd
First Quantum Minerals Ltd
Posted Job · 10 days ago
HER, Artisan, Excavators
21 Jun 15:20
Solwezi
Job Purpose To ensure effective and efficient service is provided to all support equipment within the mining area. Responsibilities: Perform Pre-start and pre-use checks on machinery. Confirm operational conduction of controls and all safety devices under power. Operate the machine within the rules and regulations of the relevant work site. Constantly monitor vehicle operation and report faults to the supervisor and or the workshop. Perform shut down and shift handovers checks on equipment. Move machines to required site as directed. Can demonstrate understanding of Mine driving regulations. Can demonstrate appropriate truck driving skills including, steering, backing, docking, measured turns, land positioning, stopping, and judging clearances and distances. Can demonstrate ability to operate a truck in a variety of weather conditions and terrain Can demonstrate proper procedure for performing safety and emergency equipment inspections. Can demonstrate proper procedure for inspecting truck equipment and supplies such as tires, lights, brakes, gas, oil, and water to verify proper/safe operating levels Constantly monitor and respond to safety devices and read-outs whilst operating machine. Assist in the maintenance of operational effectiveness of the unit. Deliver timely in the pit or around the mine lease as directed by Supervisor. Perform any other duties assigned by the supervisor. Good experience in liehberr and Hitachi excavators. Qualifications: At least a full grade twelve (12) certificate Craft certificate in Heavy Equipment Repair (HER) Knowledge in Basic First Aid and Basic Health and Safety At least 3years working experience in heavy equipment operations preferably in the mining environment. Should have a valid class C Driver’s license Method of Application Submit your CV and application on company website:
KEDA Zambia Ceramic Company Ltd
Posted Job · 10 days ago
KEDA Zambia Ceramics Company Limited is a joint venture with presence in West Africa and East Africa and is headquartered in China. Currently KEDA is the world’s biggest ceramic company and clean coal gasification system supplier. With 26 years continuous development, devoting on “limitless innovation and pursuit of better forever”, KEDA has been the leading representative in the ceramic industry in the world. A manufacturing company with a heavy industrial base seeks to employ experienced and qualified males and females Chinese to English translators to be working as a communication agent between Chinese expatriates and Zambian employees. Method of Application To apply for this job email your details to this email below:
Chichele Safaris
Posted Job · 10 days ago
Vehicle Mechanic
20 Jun 13:45
Zambia
Job Description Reporting to: General Management Couple Main Areas of Focus Maintains service operations by inspecting and maintaining vehicles. Keeps equipment available for use by inspecting and testing vehicles completing preventive maintenance such as, engine tune-ups, oil changes, tire rotation and changes, wheel balancing, replacing filters. Maintains vehicle functional condition by listening to operator complaints conducting inspections; repairing engine failures; repairing mechanical and electrical systems malfunctions; replacing parts and components; repairing body damage. Verifies vehicle serviceability by conducting test drives; adjusting controls and systems. Maintains vehicle appearance by cleaning, washing, and painting. Maintains vehicle records by recording service and repairs. Keeps shop equipment operating by following operating instructions; troubleshooting breakdowns; maintaining supplies; performing preventive maintenance; calling for repairs. Contains costs by using warranty; evaluating service and parts options. Keeps supplies ready by inventorying stock; placing orders; verifying receipt. Updates job knowledge by participating in educational opportunities reading technical publications. Assist the Maintenance department with tasks as and when required Vehicle Mechanic requirements and qualifications 5 years of experience as an Auto Mechanic or similar role Excellent knowledge of mechanical, electrical and electronic components of Toyota Land Cruisers 5 years of experience with vehicle diagnostic systems and methods Ability to handle various tools Ability to multi-tack Good physical condition Critical thinker and problem-solving skills Team player Good time-management skills Great interpersonal and communication skills Drivers License Method of Application To apply for this job email your details to the email below:
John Snow Inc
Posted Job · 10 days ago
Procurement Manager
22 Jun 13:02
Lusaka
Department/Unit: Finance & Administration Location: Lusaka, Zambia Duration: Full-Time position Reports to: Director of Finance & Administration Background: The USAID Zambia Accessible Markets for Health (ZAM-Health) Activity is a five-year project to expand the availability and accessibility of high-quality health products and services in the private sector, improve health knowledge, and increase the adoption of healthy and health-seeking behaviors. The program will employ private sector approaches such as marketing, social franchising, and partnerships with for-profit entities to achieve these outcomes. USAID ZAM-Health is implemented by John Snow Health Zambia (JSH) in partnership with JSI Research & Training Institute, Inc. (JSI), Media 365 and PharmAccess. Position Description: JSH seeks a dynamic and highly experienced candidate for the position of Procurement Manager to be based in Lusaka, Zambia. S/he will work closely with the finance and operations team to manage the procurement of goods and services for the project for Lusaka, Copperbelt, Central and Southern offices. This position will report to the Director of Finance & Administration and help in achieving the project’s goals and objectives. Roles and Responsibilities: Provide direct supervision to the Procurement Officer, including development of individual roles and responsibilities, definition of tasks, development and documentation of professional development plans, and conducting performance appraisals with supervisee. Prepare tender documents; undertake tender evaluations, placements and management of contracts. Ensure all purchase orders are raised in compliance with JSH policies and ensuring that all applicable USG -2 CFR 200 requirements are followed and all approvals and documentation are in place. Maintain auditable records for all procured items which include all supporting documentation: FPRs, FPQs, bid evaluations with memorandum of negotiation, purchase orders, invoices and proofs of delivery. Act as a focal point of interaction with the ZAM-Health team in all areas concerning procurement. Work with other JSH projects to understand current pre-qualified vendors and coordinate for any pre-qualification procurements needed for recurring goods/services (e.g. hotels, stationaries, printing, etc). Train staff on and reinforce procurement policies and procedures, ensuring that staff develop the capacity to follow all applicable procurement rules correctly. Following verification of satisfactory receipt of goods or services, submit timely and complete payment documentation to JSH Finance staff. Provide monthly cash flow needs for local procurement to the Finance team in line with respective team budgets to ensure timely payment of local suppliers. Monitor supplier performance and provide input into the supplier management process. Prepare annual value-added taxes (VAT) report. Produce periodic status reports on procurement as required by JSH, ZAM-Health & USAID. Implement and adhere to JSH’s financial, procurement and fraud management policies. Perform other duties as assigned by the Director of Finance & Administration or other senior staff. Qualifications: Diploma or higher in procurement, logistics or any related field and 6 years of experience in procurement of goods and services. Sound knowledge of USAID procurement regulations. Understanding of strategic sourcing. General understanding of supply chain including planning and inventory. Strong representational and interpersonal skills. Must be a detail-oriented person with good organizational skills. Good written and verbal communication and presentation skills in English. Proficiency in common computer packages such as Word and Excel and familiar with the use of databases. Strong initiative and self-motivation required, with a commitment to teamwork. Experience working with an NGO preferred. Supervision and Reporting: This position will work under the guidance and supervision of the Director of Finance & Administration. Method of Application Send an application via email ONLY to this email. In the subject line please indicate the position you are applying for; only those applications that reference the position in the subject line will be reviewed. Your application should consist of a cover letter and CV with three references and full addresses and contact information. Please note that you do not need to apply if you don’t meet the minimum requirements. Only candidates selected for an interview will be contacted. John Snow Health Zambia, Limited is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or military status (special disabled veterans or veteran status) in any employment decisions.
John Snow Inc
Posted Job · 10 days ago
Background John Snow, Inc. (JSI) seeks highly qualified and accomplished public health leaders and providers for the recently awarded United States Agency for International Development (USAID)/PEPFAR-funded Supporting an AIDS-Free Era (SAFE) Project in Zambia. The five year project which will be led by JSI in partnership with Abt Associates,mothers2mothers, and the Catholic Medical Mission Board, will work to reduce HIV mortality, morbidity and transmission, while improving nutrition outcomes and family planning integration in three provinces: Central, Copperbelt, and North-Western. USAID/PEPFAR SAFE will work with the GRZ, private sector and civil society institutions at the national, provincial, and district level to increase access to ART for HIV positive adults and children, reduce the incidence of new infections, improve Nutritional Assessment, Counseling and Services (NACS) and family planning services, and increase the capacity of local health institutions to better serve affected populations. Position Title: Reporting to: Provincial Operations Manager Position Type: Full Time Location: (1) Ndola Job Summary: The Human Resources Assistant is a full-time position based in the provincial office. S/he will be expected to allocate 100% of their time on day-to-day HR management of personnel at the SAFE provincial Office. Primary Responsibilities and Duties will include, but are not limited to the following: HR Duties and Responsibilities: Assist with the day-to-day efficient operation and administration of the HR activities at provincial office Undertake interviews call scheduling and other communications Maintain a tracker for end of contracts, probation evaluations and annual performance assessment and ensure timely follow ups on staff due for evaluations/assessments Assist with employee orientation, staff development, and training logistics and recordkeeping Assist to prepare and manage welcome materials for new staff including: orientation package, staff ID cards, business cards, office keys, telephone extensions and colleague contact information Support with employee relations matters and benefits administration issues Assist with Medical insurance employee registration and attend to queries In collaboration with the HR provincial supervisor, conduct employee induction and orientation Work with finance on consultant contracts and documentation to ensure timely payments Perform any other duties as may be assigned by the supervisor. Qualifications: Minimum of a Bachelor’s Degree or Equivalent in Business/Public Administration, HR, Office Management or any related field Must be a registered member of ZHIRM Minimum of 3 years’ experience in a similar position Demonstrated ability to manage time and perform to strict deadlines Ability to manage office equipment like computers, fax machines and projectors Good record filing and secretarial skills Proficient in Microsoft Word, Excel, and PowerPoint software Ability to multi-task with a high level of accuracy and attention to detail Excellent written and verbal English skills Strong communication and interpersonal skills; and Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times. Method of Application Send an application via email ONLY to this email. In the subject line please indicate the position you are applying for; only those applications that reference the position in the subject line will be reviewed. Your application should consist of a cover letter and CV with three references and full addresses and contact information. Please note that you do not need to apply if you don’t meet the minimum requirements. Only candidates selected for an interview will be contacted. John Snow Health Zambia, Limited is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or military status (special disabled veterans or veteran status) in any employment decisions.
John Snow Inc
Posted Job · 10 days ago
Receptionist
22 Jun 11:36
Lusaka
Department/Unit: Finance & Administration Location: Lusaka, Zambia Duration: Full-Time position Reports to: Operations Manager Background: The USAID Zambia Accessible Markets for Health (ZAM-Health) Activity is a five-year project to expand the availability and accessibility of high-quality health products and services in the private sector, improve health knowledge, and increase the adoption of healthy and health-seeking behaviors. The program will employ private sector approaches such as marketing, social franchising, and partnerships with for-profit entities to achieve these outcomes. USAID ZAM-Health is implemented by John Snow Health Zambia (JSH) in partnership with JSI Research & Training Institute, Inc. (JSI), Media 365 and PharmAccess. Position Description: The Receptionist is a full-time position based in Lusaka, Zambia. S/he will provide administrative and logistics support services to personnel for the ZAM-Health Activity. S/he will be instrumental in the operation of the project office, and will be responsible for general secretarial duties. Being the first face visitors are greeted with, the individual will need to be friendly, knowledgeable and hospitable. The Receptionist will work closely with JSH’s finance and administration team under the supervision of the Operations Manager. Roles and Responsibilities: Assist with all aspects of administrative support to staff, directory maintenance, equipment inventory and storage Receive and answer fax/telephone calls/conference calls and greet all visitors using a professional and courteous manner and direct them to appropriate person Oversee office upkeep in terms of needed repairs and daily cleaning Assist with the management of travel arrangements for personnel and visiting headquarter staff, if applicable, including hotel bookings and airline reservations Create and manage JSH welcome packages for visitors Prepare and manage welcome materials for new staff including: orientation package, staff ID cards, business cards, office keys, telephone extensions and colleague contact information Manage office filing system and handling official documents confidentially; Assist to arrange and coordinate staff retreats and office events; Distribute office mail and send out mail/packages to the appropriate hosts and couriers Set-up and maintain a computerized tracking sheet for all correspondence sent from personnel to other staff and partners Help in the organization of conferences/retreats with maintaining schedules and ordering food Implement and adhere to JSH’s personnel, financial, operations and fraud management policies; and, Perform other project tasks as required by the Operations Manager or other senior staff. Desired Qualifications: A holder of Diploma in Secretarial duties with at least two years’ experience in an administrative role or equivalent position. Ability to manage office equipment like computers, fax machines and projectors. Experience working for an NGO preferred. Good filing and secretarial skills. Proficient in Microsoft Word, Excel, and PowerPoint software. Ability to multi-task with a high level of accuracy and attention to detail. Excellent written and verbal English skills. Strong initiative and self-motivation required, with a commitment to teamwork. Strong communication and interpersonal skills; and, Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times. Supervision and Reporting: This position will work under the guidance and supervision of the Operations Manager. Method of Application Send an application via email ONLY to this email. In the subject line please indicate the position you are applying for; only those applications that reference the position in the subject line will be reviewed. Your application should consist of a cover letter and CV with three references and full addresses and contact information. Please note that you do not need to apply if you don’t meet the minimum requirements. Only candidates selected for an interview will be contacted. John Snow Health Zambia, Limited is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or military status (special disabled veterans or veteran status) in any employment decisions.
Springfields School of Education
Springfields School of Education
Posted Job · 10 days ago
Job Description Our team is expanding and we are looking to hire the most talented teachers we can as our success depends on it. The following subject combination teacher job openings are currently available: If you feel you can teach from Grade 8 up to Cambridge A Level and you have a minimum of 3 years Teaching Experience along with TCZ Registration, then please mail your CV below:
Springfields School of Education
Springfields School of Education
Posted Job · 10 days ago
Job Description Our team is expanding and we are looking to hire the most talented teachers we can as our success depends on it. The following subject combination teacher job openings are currently available: If you feel you can teach from Grade 8 up to Cambridge A Level and you have a minimum of 3 years Teaching Experience along with TCZ Registration, then please mail your CV below:
Springfields School of Education
Springfields School of Education
Posted Job · 10 days ago
Job Description Our team is expanding and we are looking to hire the most talented teachers we can as our success depends on it. The following subject combination teacher job openings are currently available: If you feel you can teach from Grade 8 up to Cambridge A Level and you have a minimum of 3 years Teaching Experience along with TCZ Registration, then please mail your CV below:
Springfields School of Education
Springfields School of Education
Posted Job · 10 days ago
Job Description Our team is expanding and we are looking to hire the most talented teachers we can as our success depends on it. The following subject combination teacher job openings are currently available: If you feel you can teach from Grade 8 up to Cambridge A Level and you have a minimum of 3 years Teaching Experience along with TCZ Registration, then please mail your CV below:
Golden Paradise Zambia Ltd
Posted Job · 11 days ago
Marketing Officer
25 Jun 15:43
Lusaka
Golden Paradise Zamia Ltd is an emerging and uprising company dealing in lottery business. The company offices are located in Roma, Lusaka. We are currently looking for enthusiastic marketing officers to promote the company’s business. You should have excellent communicational skils with the ability to advertise our business. Ultimately you should be able to increase our company’s brand awareness and generate new sales opportunities. Responsibilities: To generate new business as well as ensuring existing clients are fully serviced. Identify and prepare sales proposals that are best suited to the customer’s needs. To sell company products by establishing contact and developing relationships with prospects; recommending solutions Identify product improvements or new products by remaining current on industry trends, market activities and competitors To prepare weekly/ monthly statistical reports comparing targets set against targets achieved To prepare and submit weekly/monthly reports detailing progress against targets Identify weakness in existing marketing campaigns and develop solutions within the budget Developing marketing strategy in line with the business objectives (lottery) Creating an effective marketing plan Requirements: Grade 12 School certificate with 5 ‘O’ level Credits including English and Mathematics Bachelor’s Degree in Marketing or Public Administration or equivalent Social Science background experience an added advantage Ability to speak and write English clearly and coherently to a diverse group of institutions Personal Attributes: Must be able to work with minimum supervision Self Driven Sober minded Honesty Fast learner Good communication and interpersonal skills Good reporting skills Method of Application Interested individuals meeting the above set qualifications should apply to send their application letters accompanied by detailed current Curriculum Vitae, certified copies of Academic and Professional qualifications. application should be sent to:
Drake and Gorham Zambia Ltd
Posted Job · 11 days ago
Drake and Gorham Zambia Ltd seek the services of a qualified and experienced individual to fill the position Stores, Sales & Purchasing Manager urgently. The suitable candidate must be able to: Must be well experienced in marketing, Sales and purchasing in order to negotiate with Vendors and suppliers as well as acquiring and maintaining customer relationship. Develop and arrange promotional material and in-store displays, as well as sales promotion Must be well experienced with stock and inventory management and respective stock management software. Must have logistical experiences with regards to importations and purchasing of goods Experience in managing sales team, motivate the sales team to meet sales objectives by training and mentoring staff Technical knowledge in particular on Heating, ventilation, air conditioning and refrigeration (HVAC-R) will be a great advantage Fully acquainted with Microsoft office (Outlook, Excel and Word) Must have Degree in Logistics, Marketing, Engineering or Equivalent Minimum 5 years’ experience with at least 2 years in Managerial position. Preferred candidate must be Zambian citizen and/or holder of residence permit Minimum age 35 years Key Skills: Good analytical and logistical thinking abilities. Exceptional collaboration and negotiation abilities. Excellent time management and organizational skills Method of Application All applications must be sent to the Human Resource Department Drake and Gorham (Z) Ltd, Head Office Plot 5163 Washama Road, PO Box 31776, Lusaka. or emailed
Chengelo School
Chengelo School
Posted Job · 11 days ago
Introduction: Come and be part of an exciting team, of expert teachers with a history of outstanding results. Join a Christian School whose vision is to provide the best quality education to produce future generations of leaders for Zambia Be part of a unique community centred around the school in rural Zambia. Be part of a boarding school with excellent accommodation, sporting facilities, a school farm, clinic, and outstanding outdoor education centre. Share in our School Core values which are Faith, Integrity, Servant heartedness, Perseverance, Creativity, and Responsibility. Job Purpose: This is an exciting opportunity to join a successful team in an expanding school. Chengelo School looks for committed Christians; passionate about their faith, passionate about teaching children who demonstrate perseverance and have a track record of success. As the leading Independent boarding School in Zambia, we are committed to the development of the whole child, intellectually, physically, socially, emotionally and spiritually. You will need a commitment to all these areas to ensure that we fulfil this. We are looking for a passionate and skilful Religious Studies Teacher with potential to take this subject to even greater heights. Qualifications & training: Applicants must possess a relevant degree and a teaching qualification. Applicants must be licensed teachers Experience: Experience of delivering of RST Cambridge IGCSE and A-level course, or similar, is desirable. Experience working with/teaching diverse groups/diverse students Professional skills, abilities and qualities: Committed Christian looking to serve with a vision for Christian Leadership Understand and support the Christian ethos of our School, including the spiritual development of the pupils and the school’s role within the community. Evidence of working effectively with the HoD, Senior Leadership Team, staff and parents. Evidence of a strong commitment to Christian education. Chengelo School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All posts are subject to Satisfactory teacher registration check, police check, referee checks, identification verification and the requirement to disclose any information relevant to the candidate’s eligibility to engage in activities involving young people. Method of Application For further details including job specifications and an application form please visit our website: Please note that if you do not fill in a Chengelo application form we will not be able to consider your application. For queries please email.
CARE Zambia
Posted Job · 11 days ago
Accounting Coordinator
20 Jun 14:37
Lusaka
CARE Zambia an International Non-Governmental relief and development organization with various projects in Central, Copperbelt, Eastern, Muchinga, Luapula, Lusaka, Northern, North-western, and Southern provinces of Zambia, has the following vacancies available at Head Office in Lusaka; Reports to: Finance Manager Type of Contract: Fixed Term Job Summary The primary role of the Finance Coordinator is to ensure complete and accurate financial data, records and proper documentation are maintained by the Country Office (CO). S/He coordinates the processing of all financial data in the system in a timely manner to assist management in meeting donor compliance and other statutory requirements. S/He is a key participant in the management of the day-to-day financial operations at the Country Office level by coordinating activities including vendor payments, cash receipts, payroll journal entries, accruals and other adjusting journal entries as well as account reconciliations. S/He supports annual audit preparations including Project specific audits monthly cash flow planning and funds requests preparations including the required banking services The Finance Coordinator will also be responsible for review of transactions in the general ledger, accounts payable, accounts receivable and cash management. Within the general ledger, he/she will review certain GL journal entries such as payroll and spreadsheet uploads from disconnected sub-offices. Within accounts payable, s/he ensures advances are settled timely and substantiated adequately, and s/he reviews transactions such as spreadsheet uploads. Within accounts receivable, s/he ensures that payments received by the Country Office are deposited and recorded properly. Area of delivery Scope and expected outcomes Data Processing and Accounting (30%): General Ledger: ensure all payroll journals, accruals journals and other adjusting entries are processed timely and posted in the system; spreadsheet journals are prepared and processed correctly Accounts Payable: Manage the Global AP process working closely with the SSC Global AP team, review performance of the CO and propose ways and means of improving CO’S AP performance . Coordinate and supervise process of recording account payable and receivable transactions to vendors account in People soft and ensure payments are timely executed, Accounts Payable: Review supporting document for all AP entries to ensure validity, correctness and appropriate use of account codes and other required fields prior approval of the recorded transactions by budget holders, Review and confirm payment selection after the pay cycle is run by SSC. Review all payments initiated in the bank online system before they are submitted to approvers Accounts Receivable: ensure all deposits are booked in the system with correct accounting entries Assets Management: ensure assets accounting and depreciation reports are reviewed prior to period closing; assist admin staff with assets reconciliation Month End Closure process: The Finance Coordinator is responsible for coordinating the monthly financial books closing and ensuring complete, accurate, reliable and timely recording of financial information to facilitate the month end close. S/He plays a major role in the period closing process. Some key activities assigned to this position include: Participate in the management of the period closing process by using the closing checklist or other appropriate tools to ensure all required activities are completed accurately and timely. Prepare monthly amortization schedule for all prepaid expenses and ensure amortization is done before month end close Monitor accruals on monthly basis and ensure accruals are cleared within a reasonable time- within 3 months. Monitor unposted vouchers and journals and follow up with budget holders or approvers to ensure all transactions are processed before closing the period Perform account quality controls prior to period closing, to include: accounts reconciliations (e.g. payroll recon, sub-office reports review, sub-ledger recon, etc.); review of accounts fluctuation to identify and address any unusual movements; generate and review reports to ensure accounting entries are properly created (e.g. asset depreciation, prepayment amortization,) etc. Support the Senior Finance Manager in the preparation and submission of cost allocation (SPC and other cost pool allocation as appropriate Prepare all required payroll related accrual schedules including reconciliations and journal entries, for data entry in the financial system. Ensure Staff terminal benefits are accurate and recorded in the system on time before project closure and month end close Banking and Treasury: Assist with Country Office cash needs forecasting, ensure cash requests and settlements are properly recorded in the system; Coordinate banking operations and maintain liaison with Country Office bankers as delegated by the Finance Manager; Initiate negotiation with bank on exchange of dollars when it’s needed, Ensure all Country Office bank statements and bank fees template are submitted to SSC by the 3rd of every month Review bank and cash accounts reconciliations completed by SSC and initiate necessary corrective actions before month end close Resolve all reconciling items on the bank reconciliation with SSC before month end closure. Staff Management and capacity building: Supervise, direct and review the work of the AP analyst and finance assistant, including account reconciliations, payroll, accounts payable transactions, etc.) and ensure appropriate segregation of duties Provide training to new and existing finance staff as requested Manage direct reports’ performance. Establish annual goals and objectives and monitor and advise on the progress to enhance the professional development of staff. Audits: Participate in audit preparation and provide support to internal and external auditors Assist the CO management in preparing responses to audit findings, planning and implementing audit recommendations. Qualification, Experience and Competencies: Bachelor’s Degree in accounting, Finance or Business Management or related field Certified Public Accountant, Chartered Accountant, Certified Management Accountant or other relevant accounting profession certification is desired. Must be a paid up member of ZICA – Zambia Institute of Chartered Accountants Ability to work effectively as part of office team and coordinate with a variety of stakeholders, maintaining harmonious and productive working relationships Excellent and demonstrable writing and communication skills Excellent facilitation skills to conduct training sessions for small, medium and large sized groups Excellent skills in computer applications Team player- willing to work with country office teams to achieve desirable results Customer oriented – internal and external Contacts/Key Relationships: This role is
CARE Zambia
Posted Job · 11 days ago
CARE Zambia an International Non-Governmental relief and development organization with various projects in Central, Copperbelt, Eastern, Muchinga, Luapula, Lusaka, Northern, North-western, and Southern provinces of Zambia, has the following vacancies available at Head Office in Lusaka Reports to: Finance Manager Type of Contract: Fixed Term Job Summary The primary role of the Awards and Sub Award Coordinator position is to lead, manage and direct overall Award & Sub award Management function of CARE International in Zambia, making links between program, administration and finance teams. The most critical elements of the job requirements are to ensure timely and accurate financial reporting to donors on main grants as well as adequate management of sub grants to partners, ensuring that all operational aspects are in compliance with CARE Financial and Donor grant compliance regulations and budgetary requirements. The Grants and Contract Manager will actively participate in the country office efforts to proactively seek new funding opportunities, working to ensure that program and finance teams are supported during proposal development to develop accurate budgets that contribute their fair share to the Country Office Shared Project Costs (SPC) The Award & Sub award Coordinator will provide timely reports to Budget Holders on grants and sub grants expenditures and provide analysis on program implementation timeline vs. expenditure. With support from the Senior Manager, the Award and Sub Award Coordinator will provide training and ongoing technical support to program staff and partners on compliance with terms and conditions of donor grants and our own sub grants management policy. The A/SA Coordinator will support program staff to request Fund Codes (FCs), Project IDs (PIDs) and set up grants and sub grants correctly in People Soft, the Country Office’s financial system. The A/SA Coordinator will report to the Sr. Finance Manager. The Award and Sub Award Coordinator also manages the CO’s sub grantee portfolio and ensures Due Diligence Assessment is conducted for all new and existing subs in line with CARE USA Policy. Hershel works with project teams to prepare the capacity improvement and monitoring plans for all subs, drafts sub grantee agreements for review by the Finance Manager. Area of delivery Scope and expected outcomes Awards and Sub Award Management (Award start up and set up): Award Start up and set up: Work with CMPs in developing and signing of IPIAs ensuring that that the terms and conditions are understood by the CO team & partners Review the draft donor agreements for all new and existing awards, ensure understanding of relevant donor rules & regulations by finance staff, project managers, and other key stakeholders. Support the project team on donor agreement modifications and submit modifications to SSC for updating in the grants management module. Manage award and sub award setup process with SSC within the prescribed timeframe after signing the donor agreements (FC/PID and AID set up) Disseminate to appropriate staff new FC/PID/Activity ID/ for the new awards and sub grants or any changes Develop and maintain the Country Office grants tracker to monitor project milestones and ensure deadlines on reporting are not missed by the Country Office team. Sub Grantee Selection and Monitoring: Ensuring that assessments of organizational capacity and due diligence have been carried out for all of potential & current partners in the country in accordance with the sub agreement management policy, ensure results are documented and submitted to DMC for approval. Ensure capacity improvements plans are prepared and executed by the relevant grants staff in the CO and results are documented and filed., Assess training and development needs of partners and conduct capacity building as necessary In conjunction with program teams, develop the sub grantee monitoring plan and ensure the plan is adhered to and results of monitoring are documented and shared with DMC and project managers for further action. Review the sub grantee agreement modifications, ensure they are accurately done and in line with the donor provisions and CARE policy Maintain a sub grants tracker for funds disbursed and liquidations received. An aging analysis of the remaining funds should be prepared on a monthly basis. Project Implementation: Prepare monthly variance reports (Portfolio Analysis report) for all awards in the CO for submission to the Senior Finance Manager to monitor the financial and spending progress of all awards Participate in Project Review meetings and provide input into the grants management process Project Close out: Grants Close out- Support the project managers in preparing for the grants close out processes (final audit, evaluations, disposal of assets) Review project commitments ate ensure accruals are done before closure of the project Ensure all outstanding receivable /payable after project closure are received from the donor /paid back to the donor Budgeting and Forecasting: Lead in developing proposal budgets and budget narratives, ensuring alignment with CARE and donor requirements (e.g., allow ability, allocability, reasonableness and accuracy of cost matching, program income issues, etc) Support the Senior Finance Manager in development of CO budget guidelines and coordinates the preparation of annual budgets, consolidation, including forecasts and future years’ budgets Participation in proposals development workshops and meeting to get knowledge of project or program at early stage Verify the proposal budget to ensure accuracy on unit costs, formulas, etc… before it is finalized to be shared with CARE Managements for approval and submission to the donor. Take lead in project Budget revision as as requested by the donor Financial Reporting: Prepare the monthly budget utilization report (Portfolio Analysis report) highlighting important information such as inception expenditures, contract balance, spending ratio on individual budget Analyze the expenditure reports and provide narrative comments such line and also summary on key possible threats and any proposed action; Liaise with Budget Holders and provide recommendation to address any donor budget overspending /under spending. Critically examine expenditure reports with budget holders and provide recommendations to address under spending, overspending or unusual expenditure in relation to project phases. Ensure timely and accurate preparation and submission of all donor reports as per the donor reporting template and schedule Support the Senior Finance Manager
CARE Zambia
Posted Job · 11 days ago
Accounts Payable Officer
19 Jun 11:00
Lusaka
CARE Zambia an International Non-Governmental relief and development organization with various projects in Central, Copperbelt, Eastern, Muchinga, Luapula, Lusaka, Northern, North-western, and Southern provinces of Zambia, has the following vacancies available at Head Office in Lusaka Reports to: Accounting Coordinator Type of Contract: Fixed Term Job Summary The Accounts Payable Officer is responsible for working with the Shared Service Centre (SSC) for ensuring the timely processing of payments to Country Office (CO) vendors, for monitoring advances (other than sub-awards related) and for ensuring that finance documents are accurate and the finance filing system well-maintained in accordance with CARE policies and procedures. Area of delivery Scope and expected outcomes Accounts Payable Process Receive and verify payment requests from requesters, both by email and in hard copy so as to ensure proper monitoring of payment request received from staff through the CO Accounts Payable mail box for processing within maximum 48 hours Verify accuracy of documentation and compliance to CARE policies and procedures, ensuring completeness of supporting documentation, accuracy of chart fields, correct budget lines etc. Provide prompt feedback and support to requesters to correct errors and fill any gaps in information supplied Submit payment requests and advance liquidations support documents to SSC for date entry as per defined schedule, and in accordance with CARE policies and procedures. Have regular updates with SSC to ensure that AP transactions are recorded and respond to any additional request for clarification or any other required additional supporting documentation Keep track of the statutory obligations checklist and ensure emittances are submitted on time to avoid penalties Review and confirm payment selection and submit list of vendors for payment to SSC once pay cycle is completed and ensure payments are timely executed, Process electronic or manual payments in a timely manner and in compliance with policies and procedures; Ensuring checks are distributed and transfer documents submitted to the bank and copies of proof of payments are appropriately attached to related payment vouchers and that these are stamped as PAID Before month closure, review outstanding balances on Accounts Payable accounts, Accounts Receivable and identify any errors, exceptions, or transactions that required immediate action and report to Accounts Coordinator on timely manner Prepare required adjustments on accounts receivable/payable correction and submit to Accounts Coordinator/SSC for further action on timely manner. Monitor staff travel and project advances and regular follow-up with staff to ensure complete and timely liquidation of outstanding advances in compliance with CARE guidelines Review unposted vouchers and inform concerned approvers for their immediate action Banking and Treasury management Prepare electronic bank transfers or cheques for settlement of approved payments of staff, vendors, consultants, sub grantees, tax authorities and field offices. Review bank statements of assigned bank accounts, analyze bank charges before recording and submission to Accounts Coordinator and Shared Service Centre. Ensure correct and completely recording of bank charges transaction on timely manner. Responsible to ensure that checklist register for bank confirmation is timely, properly and accurately filled. Issue and record to appropriate fund code/PID receipts to acknowledge deposits of grants, refunds from staff advances and any other miscellaneous receipts on timely manner and ensure banking is done within 24-48 hours of receipts Filing and Audit Support Ensure all payment vouchers and other related financial documents are well-organized and filed sequentially in a timely manner Support internal and external audit teams through prompt retrieval of finance vouchers Qualification, Experience and Competencies: Education A Minimum of a BA degree in accounting /finance management Experience and Competencies Required At least 2 years’ experience in accounting and fund accounting within development sector organization at a similar level. Excellent planning, negotiation, and communication skills – ability to adapt or change priorities according to the changing demands of the job Knowledge and experience with accounting software package People Soft Customer oriented – internal and external Contacts/key relationships: This role is expected to establish and maintain open, professional, and cordial relations with the COs internal and external customers. These include and not limited to. Internal: Country Office teams; Program, Finance and Program support teams Shared Service Centre External: Vendors / Government agencies Method of Application Suitably qualified and interested members of the public are invited to apply. Application letters accompanied by detailed CVs and daytime contact numbers should be sent to: CARE is an Equal Opportunity Employer promoting gender, equity, and diversity. Female candidates are strongly encouraged to apply.
Sanlam Life Insurance Zambia Ltd
Posted Job · 11 days ago
Annuities Sales Assistant
11 Jun 12:41
Lusaka
Job Summary Reporting to the General Manager – Corporate Business the incumbent will be responsible for assisting with meeting the Corporate Business Annuities sales budget, management of Broker relationships and producing weekly Annuities sales report and carry out any other duties assigned Main Duties/Responsibilities: Provide strategic support to the Corporate Business Department Underwriting of new annuities sales Attainment of the Corporate New business sales budget as per performance contracting Ensuring prompt collection of premiums on assigned schemes To provide timely information to the line manager for ceding when due. Carrying out checks on schedules so as to ensure that the risk covered is within the scope of cover as per contractual agreement Ability to follow through tasks promptly and accurately to meet the desired results. To Manage the timely filing of all correspondence to the Department Providing good customer care towards client(s) queries Quality verbal and written communication to customers and colleagues Handling other duties allocated by HOD within 48hour or as requested Any other duties as assigned Minimum qualifications and experience: Certificate in relevant qualifications such as Business Administration, Marketing At least 1 year in a demanding Annuities department. Working knowledge of excel and Microsoft application Good communication skills both oral and written Method of Application Interested candidates who meet the minimum qualifications should apply to the Head of Human Resources, Sanlam Life Insurance Zambia Ltd, Zenera House, Corner Lagos and Lubuto Roads PO Box 31991, Lusaka Zambia or email Only shortlisted candidates will be contacted.
Sanlam Life Insurance Zambia Ltd
Posted Job · 11 days ago
Job Summary Reporting to the General Manager – Corporate Business the incumbent will be responsible for the setting up and maintenance of accurate computerized accounting records for group life assurance schemes, manage top part of Revenue Assurance which include generation and passing of invoices, maintaining member statements, collect and allocate premiums to schemes and prepare reports for Corporate business. Main Duties/Responsibilities Setting up and maintenance of the accounting infrastructure in order to provide for the recording of all income and expenditure transactions and facilitate the production of both scheme and Group Accounts, GLA Schemes, Annuities and Medical. Communication with Schemes and Brokers on Member Movements. Generation Of Invoices Dispatching Of Invoices Reconciliation of Invoices against received premiums. Communication of Exceptions to Schemes & Brokers Receipt all premium income for Corporate Business clients Record all such entries in the individual schemes’ ledgers Process cheques dishonoured by banks Reconcile premium income receipted in individual schemes’ ledgers to Finance Department’s books of accounts Calculate Admin fees for all schemes, prepare schedule and submit to Finance Department Credit Control Prepare aged-debtors analysis reports in respect of all group schemes and submit to CB Management & Finance. Liaise with CB management on follow ups on outstanding premiums for Schemes and ensure that the non-paying schemes are brought to management’s attention for the necessary decisions Any other duties as assigned Minimum qualifications and experience Diploma in relevant field such as Accounting, Business Studies/Pensions Management ACII membership will be an added advantage At least 3 – 5 years in a demanding Corporate Business department. Working knowledge of Microsoft office applications Good communication skills both oral and written Method of Application Interested candidates who meet the minimum qualifications should apply to the Head of Human Resources, Sanlam Life Insurance Zambia Ltd, Zenera House, Corner Lagos and Lubuto Roads PO Box 31991, Lusaka Zambia or email Only shortlisted candidates will be contacted.
Sanlam Life Insurance Zambia Ltd
Posted Job · 11 days ago
Corporate Business Officer
11 Jun 12:27
Lusaka
Reporting to the General Manager – Corporate Business the incumbent will be responsible for the contribution to the Corporate Business sales budget and manage new business development and renewals of schemes assigned. Scheme and broker relationship management is essential. To be abreast with all claims, additions and deletions on schemes. Produce periodic reinsurance and GLA report and carry out any other duties assigned. Main Duties/Responsibilities Provide strategic support to the Corporate Business Department Underwriting and administration of schemes Attainment of the Corporate business sale budget as per performance contracting Ensuring prompt collection of premiums on assigned schemes To provide timely information to the line manager for ceding when due. Monthly production of renewals due report Weekly reconciliation of balances on schemes for input to debtors age report Carrying out checks on schedules so as to ensure that the risk covered is within the scope of cover as per contractual agreement Ensuring that PIA returns from Brokers are signed, filed and copies go back to the Brokers To implement and manage the New Business process to ensure the efficient and effective operation of the department To successfully coach all stakeholders on processes and procedures in the Corporate business department Ability to follow through tasks promptly and accurately to meet the desired results. To Manage the timely filing of all correspondence to the Department Providing good customer care towards client(s) queries Quality verbal and written communication to customers and colleagues Handling other duties allocated by HOD within 48hour or as requested Any other duties as assigned Minimum qualifications and experience: Diploma in relevant qualifications such as Business Administration, Sales and Marketing. At least 3 years in a demanding Corporate Business department. Working knowledge of Microsoft Office applications Good communication skills both oral and written Method of Application Interested candidates who meet the minimum qualifications should apply to the Head of Human Resources, Sanlam Life Insurance Zambia Ltd, Zenera House, Corner Lagos and Lubuto Roads PO Box 31991, Lusaka Zambia or email Only shortlisted candidates will be contacted.
Sanlam Life Insurance Zambia Ltd
Posted Job · 11 days ago
Reporting to the General Manager – Corporate Business the incumbent will be responsible for the contribution to the Corporate Business sales budget and manage new business development. Scheme and broker relationship management, generation of periodic reinsurance and GLA report and carry out any other duties assigned Main Duties/Responsibilities: Provide strategic support to the Corporate Business Department Underwriting of new schemes Attainment of the Corporate New business sales budget as per performance contracting Ensuring prompt collection of premiums on assigned schemes To provide timely information to the line manager for ceding when due. Weekly reconciliation of balances on schemes for input to debtors age report Carrying out checks on schedules so as to ensure that the risk covered is within the scope of cover as per contractual agreement Ability to follow through tasks promptly and accurately to meet the desired results. To Manage the timely filing of all correspondence to the Department Providing good customer care towards client(s) queries Quality verbal and written communication to customers and colleagues Handling other duties allocated by HOD within 48hour or as requested Any other duties as assigned Minimum qualifications and experience: Certificate in relevant qualifications such as Business Administration, Sales and Marketing. At least 2 years in a demanding Corporate Business department. Working knowledge of Microsoft Office applications. Good communication skills both oral and written Method of Application Interested candidates who meet the minimum qualifications should apply to the Head of Human Resources, Sanlam Life Insurance Zambia Ltd, Zenera House, Corner Lagos and Lubuto Roads PO Box 31991, Lusaka Zambia or email Only shortlisted candidates will be contacted.
First National Bank Zambia Ltd (FNB)
First National Bank Zambia Ltd (FNB)
Posted Job · 11 days ago
Purpose Provide efficient and effective administration support to ensure the smooth running of a functional area Experience and qualifications Grade 12 Responsibilities Preparation of administrative documentation as required by management Maintenance of all administrative processes for the departments operational activities Production of quality management information as advised by management team Set up and maintain filing systems Actively take on additional responsibilities as and when required by the team to support the delivery of excellent customer service Develop and continually update administrative skills Method of Application Submit your CV and application on company website:
First National Bank Zambia Ltd (FNB)
First National Bank Zambia Ltd (FNB)
Posted Job · 11 days ago
Administrator D - IRC200238
12 Jun 11:45
Lusaka
Job Description Purpose Provide efficient and effective administration support to ensure the smooth running of a functional area. Experience and qualifications Grade 12 Responsibilities Preparation of administrative documentation as required by management Maintenance of all administrative processes for the departments operational activities Production of quality management information as advised by management team Set up and maintain filing systems Actively take on additional responsibilities as and when required by the team to support the delivery of excellent customer service Develop and continually update administrative skills Sound knowledge of Securities documentation and legal repercussions pertaining thereto Method of Application Submit your CV and application on company website:
Brilliance Executive Management Consultancy Ltd
Brilliance Executive Management Consultancy Ltd
Posted Job · 12 days ago
Description: Job Purpose The Monitoring and Evaluation Manager will be responsible for managing the overall framework for the organizations Monitoring and Evaluation systems, including data collection, management, analysis and reporting. Summary of Key Responsibilities; Overseeing and driving the organisation's transition to digital data collection through Kobo Collect and Kobo Toolbox, as well as the monitoring and analysis of data on a newly established dashboard. Work closely with the Foundation’s Programme Manager and senior programme officers, providing technical support in implementing monitoring and evaluation activities to ensure timely reporting of progress against key indicators and assisting in proper data management. Collaborate with the Administration Manager and external consultants in developing a Social Return on Investment report. Establish or identify suitable indicators for the program you’re monitoring. Would need to determine the objectives of the project and the amount of resources and time required to implement it. Providing oversight for a community wellness program ensures that all participants -- social workers and health clinics -- adhere to ethical issues in community interventions by urging them to avoid discrimination and respect individuals civil, human and legal rights. Develop an effective communication framework to enable all parties to share and access all knowledge and information. When necessary, the manager will be tasked with evaluating the partnerships to confirm whether they still share common values, vision and objectives, as well as identify any underlying conflicts. To ensure efficient monitoring and evaluation of all projects, the manager might allocate duties to junior staffers and direct them to compile progress reports. Organize and coordinate training programs for program personnel to help update their skills, technical abilities and professional knowledge, all of which are crucial for maintaining high monitoring and evaluation management standards. Qualifications and Experience Master’s Degree in relevant field (Statistics, Information Systems, Data Analytics, Development Studies, Demography, Data Engineering/Management, Monitoring and Evaluation processes etc.) At least a minimum of 5 years experience in Project Monitoring and Evaluation, including data management, data quality assurance, and research and evaluation Familiarity working with NGOs or other local development agencies Familiarity and interest in working with vulnerable children Fluency in English (other languages a plus – esp. Chinyanja and/or French) Proficiency with Microsoft (Word, Excel, Outlook, PowerPoint) Strong knowledge of Monitoring and Evaluation methodology, statistical analysis, performance evaluation and report writing Demonstrated capacity to use project Monitoring and Evaluation to advance strategic goals and provide data for decision-making. Proficiency with Stata or equivalent statistics analysis software Experience working with / designing research databases Proven experience with Monitoring and Evaluation training and capacity building Extremely organised and efficient in completing tasks Excellent English writing/grammar skills Compassion and tolerance for a great diversity of people (ways of life, religion, socio-economic backgrounds), both Zambian and foreign Must have interest in biodiversity conservation and safari tourism Method of Application Submit your CV and application on company website:
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