Finance and Administration Officer

Job Description

MISA Zambia is a membership-driven organization that has been in existence since 1995 as part of a regional body. Membership of MISA Zambia is open to both institutions and individuals. The organization was established to promote and defend media freedom within Zambia, to take appropriate steps where such freedom is violated, and to seek to remove obstacles and impediments to the free flow of information

MISA Zambia is seeking to recruit a qualified and proactive individual for the Finance and Administration Officer position to take up the following responsibilities:

ROLES AND PURPOSE OF THE JOB

1.1.1. To provide leadership, direction, and expertise in financial management functions and operations, as well as ensure that these are effectively and efficiently managed.

1.1.2. To establish and enhance overall financial controls in order to ensure sustainability of the institution while ensuring compliance with acceptable accounting principles, bank policies and procedures, tax and banking laws and regulations.

1.1.3. Ensure provision of timely financial management information to Management and the National Governing Council (NGC).

1.2. MAIN RESPONSIBILITIES

1.2.1. Maintain accurate financial records and prepare monthly, quarterly, and annual reports

1.2.2. Manage accounts payable/receivable and conduct timely bank reconciliations .

1.2.3. Fund and treasury management

1.2.4. Support budgeting, forecasting, and financial planning processes

1.2.5. Ensure compliance with donor requirements and statutory reporting obligations

1.2.6. Liaise with auditors, suppliers, and service providers

1.2.7. Provide office administration support, including logistics, HR, and general operations

1.3. OTHER

1.3.1. Prepare project proposals in conjunction with the National Director.

1.3.2. Oversee procurement processes and manage the fixed asset register

1.3.3. Work on consultancy assignments in the area of expertise as and when required with other staff members.

1.4. ADMINISTRATION

1.4.1. Responsible for general maintenance of MISA House.

1.4.2. Arrange for insurance of MISA assets and employees.

1.4.3. Ensure adequate custody of all MISA assets.

1.4.4. Other general administration duties that may be assigned to you from time to time.

2. QUALIFICATIONS AND EXPERIENCE

2.1. Professional qualification ACCA, CIMA, ZICA, CA

2.2. At least 4 years of working experience in a similar position

2.3. Proficiency in Excel

2.4. Good organizational and reporting skills

2.5. Knowledge of pastel and experience of work in a non-profit/NGO environment will be an added advantage

PERSONAL ATTRIBUTES

3.1 High integrity and attention to detail

3.2 Strong interpersonal and teamwork skills

3.3 Ability to work independently and under pressure

Method of Application

If you meet the above requirement, please send your CV to akayanda2003@yahoo.com, copying fao@misazambia.org.uk and pm@misazambia.org.uk, or bring in person to the MISA Zambia office: Plot Number 3814, Martin Mwamba Road, Off Great East, Lusaka