Donor Project Manager

Job Description

About the Role

A leading non-profit organization is seeking a Donor Project Manager (DPM) to strengthen coordination across various departments and ensure results-driven implementation of donor-funded projects. The successful candidate will be responsible for improving interdepartmental accountability and ensuring timely, accurate reporting to internal stakeholders and donor agencies.

The DPM will support the overall implementation of grant obligations through structured communication with project teams and ensure field activities align with approved workplans and budgets. This role requires strong project management, communication, and problem-solving skills and involves regular engagement with senior leadership and field staff.

Key Responsibilities

Ensure grant agreement obligations are adhered to in collaboration with the Grants Program Administration Officer, including compliance updates and timely donor reporting.

Coordinate weekly project team meetings (across three regions) to track deliverables, budgets, targets, and activity reports.

Monitor timely submission of field activity reports and financial retirements.

Prepare and circulate meeting minutes after each weekly coordination meeting to relevant section heads.

Facilitate continuous feedback between the Project Implementation Coordinating Committee and field teams.

Conduct spot checks and field inspections to verify accuracy of reported activities.

Liaise with the Internal Audit team to ensure activities are compliant with internal policies and donor requirements.

Organize and maintain comprehensive project documentation (both physical and digital) for ease of reference.

Ensure compliance with all MOUs and Agreements related to project execution.

Identify and share compelling impact stories and results with the Communications team for broader organizational use.

Required Skills and Qualifications

Proven experience in project or program management within donor-funded environments.

Strong understanding of grants management, M&E, and compliance requirements.

Excellent communication, coordination, and documentation skills.

Demonstrated ability to work cross-functionally with diverse teams.

High level of integrity, attention to detail, and results-oriented approach.

Ability to travel for field inspections and conduct on-the-ground verifications as required.

Certification and recognition with the Zambia Qualifications Authority (ZAQA) is mandatory.

What the Organisation Offers

A dynamic and mission-driven work environment.

Opportunity to contribute to high-impact programs that deliver sustainable results.

A platform to grow professionally and influence project success across multiple regions.