Job Description
A leading Jesuit Secondary School is seeking a highly motivated and detail-oriented Administrative Officer to join our team.
The ideal candidate should be able to perform the key responsibilities below:
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Recruitment and Onboarding
- Assisting with the recruitment process, including posting job openings, screening applications, and conducting interviews.
- Managing the onboarding process for new employees, ensuring they are properly inducted and have the necessary resources.
Employee Relations
- Addressing employee inquiries and concerns related to HR policies and procedures.
- Handling employee relations issues, such as disciplinary matters and performance issues.
Training and Development
- Planning and implementing training programs to enhance employee skills and knowledge.
- Identifying training needs and recommending appropriate development opportunities.
Compensation and Benefits
- Administering employee compensation and benefits programs.
- Ensuring compliance with relevant regulations and policies.
- Enrolment and de-enrolment of all staff within St. Ignatius College and Benefits Plan in a timely fashion.
HR Administration:
- Preparation of HR Monthly and Quarterly reports.
- Maintaining accurate and up-to-date employee records.
- Processing payroll and other HR-related tasks.
- Updating and maintaining all personnel files and records in a safe and secure location.
- Supporting the completion of employee probationary and annual evaluations.
- Completion of all administrative tasks required upon contract completion, or termination of all St. Ignatius College employees.
Legal Compliance:
- Staying informed about changes in employment law and ensuring compliance.
- Advising management on HR-related legal issues.
Time and Attendance
- Managing and taking ownership of the time and attendance system.
- Generating weekly attendance reports for user departments and escalating areas of concern to the Vice Principal Administration.
Configuring new employees and removing those that have separated from the College.
- Defining and assigning employees individual access to their clockings.
- Generating time and attendance reports on request from Department heads and individual employees.
Performance appraisal
- Oversee performance appraisal processes, ensuring staff development and accountability
- Ensure that all appraisals are followed up and completed by Heads of Departments.
Other Duties:
- Facilitating employee communication and engagement.
- Contributing to the development and implementation of HR policies and procedures.
- Supporting the organization’s overall HR strategy.
What You Need to Succeed.
- Grade 12 School Certificate.Best online courses
- Bachelor’s in Human Resource Management / Business Administration or related field.
- Minimum 3 years HR experience is required.
- Ability to work under pressure.
- Ability to use own initiative with minimal supervision.
- Must have well developed knowledge of and experience in the application of HR procedures and practices.
- Must have sound working knowledge of Zambian Labour Laws.
- Must be a Member of the Zambia Institute of Human Resources Management (ZIHRM).
- Be able to adapt to a changing environment.
- Excellent administrative skills and attention to detail.
- Computer literate (Conversant with Microsoft Excel, Word & PowerPoint).
Method of Application
To apply for this position, please send your application letter and curriculum vitae as one PDF document to the Principal, email; advancement@stignatiuscollege.edu.zm by Friday, 27 June 2025.