Job Description
Duties
Manage the Executive Director’s calendar, schedule meetings, appointments, and travel arrangements.
Provide support in the coordination of training and HR development measures.
Maintain employee records (both physical and electronic).
Assist in preparing HR reports (e.g., attendance, leave, performance, etc.).
Help organize and maintain HR files and records in accordance with data privacy regulations.
Provide support in contract management with the organisation’s suppliers and consultants.
Maintain contact lists for the organisation.
Assist in production and distribution of organisational correspondence.
Assist in the preparation of regular HR and Administrative scheduled reports.
Develop and maintain a filing system for organizational documents.
Order office supplies.
Answer and direct organisational phone calls.
Attend to visitors and the front desk officer.
Attend staff meetings and take minutes as may be delegated.
Provide support to other departments on administrative tasks to ensure smooth operation of the office.
Qualifications and Competencies
Must have a full grade twelve (12) certificate.
Diploma in Human Resources Management (HRM) or a Diploma in Business Administration.
Experience in a similar role will be an added advantage.
Personal Attributes
Energetic and physically fit.
Cheerful and sober.
Self-driven, creative, and innovative.
Have a sense of responsibility.
Have good planning and organizational skills.
Method of Application
Interested applicants should send their cover letters and CVs demonstrating suitability for internship with three traceable referees to:
Addressed to: The Executive Director, FAWEZA National Secretariat, Plot 6680 Chiwalamabwe Road, P.O. Box 37695, Lusaka.
Applications should be sent by EMAIL ONLY. At this stage, DO NOT attach academic qualifications. FAWEZA is an equal-opportunity employer and values diversity in our workforce. We encourage applicants of all backgrounds to apply. Only shortlisted candidates will be contacted for further consideration. We appreciate your interest in joining our team!