Personal Assistant

Job Description

NATIONAL TECHNOLOGY BUSINESS CENTRE (NTBC)

JOB VACANCIES

The National Technology Business Centre (NTBC) is a Statutory Body established by the Science and Technology Act No. 26 of 1997 and Statutory Instrument No. 136 of 1999, both of which are founded in the National Science and Technology Policy of 1996. NTBC is managed by a Board of Directors drawn from various sectors and industry. The Centre’s main objective is to ensure the promotion, marketing, and transfer of proven and sustainable technologies to entrepreneurs in order to maximize their utilisation and contribute to sustainable national industrial development.

The NTBC is seeking to recruit suitably qualified and experienced Zambian Citizens to fill the following Positions:

PERSONAL ASSISTANT

JOB PURPOSE:

To undertake secretarial and administrative duties in the office of the Director in order to facilitate efficient and effective operations.Employment opportunities

NATURE OF EMPLOYMENT

Permanent and Pensionable

SUMMARY OF JOB RESPONSIBILITIES

i. Types accurately correspondence and documents in order to ensure production of high-quality documents.

ii. Receives daily correspondence from both internal and external sources in order to ensure appropriate attention and action.

iii. Records timely appointments in order to facilitate attention and action.

iv. Receives and attends politely to visitors in order to enhance the image of the office.

v. Undertakes timely preparation of office budgets in order to facilitate acquisition of requisites and prudent expenditure of monetary resources.

vi. Attends timely to telephone calls and electronic correspondence in order to facilitate communication.

vii. Undertakes accurately the maintenance of office records in order to facilitate storage and retrieval of information.

viii. Undertakes effectively the management of travel and logistical arrangements for the Director in order to facilitate smooth operations.

ix. Undertakes effectively preparations for meetings for the Director in order to facilitate smooth operations.

KNOWLEDGE AND SKILLS REQUIREMENT

i. Full Form V/Grade 12 School certificate

ii. Minimum Professional Qualification Diploma in Secretarial Studies or its equivalent

iii. Shorthand/Typing speed of 120/65 wpm

iv. Minimum Relevant Pre-Job Experience of 3 years

Method of Application

All applications/cover letters should be submitted along with detailed curriculum Vitae, copies of educational certificates, proof of membership to professional bodies where required, and should be addressed to :

The Acting Director

National Technology Business Centre (NTBC)

8th Floor, New Government Complex, Nasser Road, Kamwala

P.O. Box 51310 RW

LUSAKA

All applications should be submitted electronically to applications@ntbc.co.zm. Kindly note that the application letter and the accompanying documentation should be sent as a single document.

Only shortlisted candidates will be contacted.