Job Description
The Zambia Institute of Architects a statutory body constituted under the Zambia Institute of Architects Act No. 36 of 1995, Chapter 442 of the Laws of Zambia is looking to hire the following:
Job Position: Accounts and Administrative Officer
Job Purpose: To plan, control and organize the accounting functions of the Institute
Job Specification:
The Finance and Administration person will be required to do the following:
Financial Management and Reporting
Invoicing members and dispatching the invoices
Process financial transactions and conduct bank reconciliations for all records of incoming and outgoing payments
Produce timely Management Information on financial positions and forecasts to allow for effective financial management decisions. (Income statements, statement of financial position and cash flow forecast)
Support the annual budget process, including tools and resources, compilation, analysis, and support to budget owners (departments).
Coordinate the planning, preparation, and completion of external Audits
Assist the Treasurer in implementing the audit recommendations
Ensure standard financial systems and controls are in place for security and control over the organization’s resources.
Submits monthly statutory returns for PAYE, NAPSA, and NHIMA in a timely manner
Provide a first-level review of all invoices, advances and reimbursements, and wire transfer payments
Sending out statements to members to show what is outstanding every year-end
Ensure that all transactions are processed through the Pastel accounting system and correct general ledgers every end of the week
Ensuring salaries and other vendor payments are paid on time.
Liaise on behalf of the institution with other stakeholders like the bank, ZRA, NAPSA, NHIMA, and external auditors
Maintaining proper files for all records
Administrative Duties
Coordinate and facilitate finance and Investment meetings on budgeting, financial reporting, and compliance.
Assist the Honorary Secretary in organizing and coordinating interviews including for other departments
Logistics arrangements for travel outside Lusaka and Zambia for Council Members
Supervising cleaning of the office
Maintaining existing member databases and creating new ones.
Any other duties as may be assigned to you from time to time.
Preparing monthly budgets for petty cash and any other field cost
Qualifications/Skills Required
Grade 12 School Certificate
Bachelor of Accountancy or its equivalent
Professional Qualification such ACCA, CIMA or CA
ZICA Membership and Minimum of 5 years working experience in a similar Position
Knowledge of Pastel Accounting Software
Other Skills and Attributes
Ability to work well under limited supervision.
Self-Driven with Excellent Customer Care Skills;
Exceptional Communication Skills;
fundamental ethics of an accountant
Proficiency in Microsoft Office Programs;
Highly Motivated and Ability to Prioritize Efficiently;
Ability to Work Alone or As Part of a Team;
High Levels of Integrity and ability to pay attention to details
Valid driver license
Method of Application
Qualified candidates are invited to send application letters, CVs and copies of academic qualifications.