Registry Clerk-lusaka

Reporting to: ICT Officer

Job Purpose: The registry clerk will be responsible for ensuring proper management and accessibility of documents and records to support the delivery of accurate information and maintaining a well-organized registry that facilitates efficient case management and legal service delivery.

Key Responsibilities:

Records and Document Management

Maintain an organized and secure filing system for all physical and electronic records.

Ensure accurate cataloging and indexing of legal documents, case files, and organizational records.

Regularly update and archive records in compliance with the organization’s policies and legal requirements.

Information Retrieval and Accessibility

Facilitate the retrieval of documents for clients, ensuring confidentiality and timely access.

Respond to requests for information from internal and external stakeholders, adhering to data protection protocols.Employment opportunities

Case Management Support:

Track and update the status of case files to assist legal officers and advocates.

Ensure all case-related documents are filed and cross-referenced appropriately.

Administrative Support:

Assist in preparing reports and correspondence related to registry operations.

Coordinate with other departments to ensure smooth flow of information and records.

Maintain inventory of registry supplies and request replenishments as needed.

Compliance and Confidentiality:

Ensure adherence to organizational policies on data security and confidentiality.

Monitor and report any discrepancies or issues related to document management.

Qualifications and Experience

Minimum of a Certificate or Diploma in Records Management, Information Management, or a related field.

At least 5 years of experience in a similar role, preferably within a legal or NGO environment.

Proficiency in MS Office applications and database management.

Knowledge of legal and human rights documentation is an advantage.

Key Competencies

Strong organizational and multitasking skills.

Proficiency in record-keeping and document management systems.

High level of integrity and confidentiality.

Good communication and interpersonal skills.

Attention to detail and ability to work under minimal supervision

Method of Application

Interested candidates meeting the above specifications are encouraged to submit an application letter and attach copies of certified copies of educational and professional certificates, National Registration Card and curriculum vitae with at least three (3) referees to the email below.