School Office Administrator

Job Description

Educore Services is seeking a suitably qualified, experienced, and enthusiastic candidate to fill the role of Office Administrator to commence duties by January 2024. The successful candidate will be based at Sentinel Kabitaka School, Solwezi. The appointee will report to the School Administrator and directly contribute to all areas of administration as well as supporting in other areas of school activities.

Sentinel Kabitaka is part of an exciting and ambitious educational establishment in the Northwestern Province of Zambia catering for children from Nursery to IGCSE. The school delivers examinations in both ECZ (7 & 9) and the Cambridge curriculum to IGCSE (Y12). The school, which is a part of the Educore Services group of schools, offers a holistic education and aims to be especially strong not only in academic achievement but in sport, outdoor pursuits, and the performing arts.

Main Purpose of the Job:

Oversee stock control, stock takes, and invoicing for school uniforms.

Maintain and manage stationery inventory for staff and students.

Address and resolve queries, track reports, and follow up on helpdesk issues.

Coordinate student flight bookings, changes, and cancellations.

Maintain library inventory, conduct regular updates, and research system improvements.

Assist with general administrative tasks as required.

Qualifications Required:

Minimum of 3-5 years in a similar role, with experience in stock control, library systems, and office administration.

Diploma in Business Administration or a relevant field is preferred.

Key Skills/Attributes: The successful candidate will possess the following key skills:

Proficiency in Microsoft Office and Ed-Admin/SAGE Systems.

Excellent communication and interpersonal skills.

Strong organizational skills and attention to detail.

Ability to work under pressure with minimal supervision.

Knowledge of library systems and stationery management.

A reliable, positive, and professional attitude with the ability to promote the school in all interactions.

Method of Application

A full CV and Cover Letter must be sent to: with the subject heading: Sentinel Kabitaka Office Administrator

(Educore reserves the right to employ should a suitable candidate be found earlier)

Due to Educore Services’ commitment to safeguarding and promoting the welfare of children, applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and criminal record.