Job Description
Position Title: Procurement Officer
Reports to: Financial Controller
Location: Liuwa Plain National Park
Type of contract: Fixed Contract
Background
African Parks is a non-profit conservation organization that takes on the complete responsibility for the rehabilitation and long-term management of national parks in partnership with governments and local communities. We currently manage 20 national parks and protected areas in 11 countries covering over 17 million hectares in: Angola, Benin, Central African Republic, Chad, the Democratic Republic of Congo, Malawi, Mozambique, the Republic of Congo, Rwanda, Zambia and Zimbabwe
Duties and responsibilities:
Develop purchase orders in consultation with department heads.
Transmit orders to suppliers in accordance with African-Parks/PNG
standards and procedures.
Collect quotes before contracting.
Study of prices before purchases.
Aggregate procurement data.
Ensure deliveries match orders.
Track suppliers’ payments.
Update the supplier database and regularly make a prospecting list for
potential suppliers.
Maintain the purchase order log.
Maintain up to date in collaboration with the stock manager, the
database of items ordered/purchased.
Update carrier data and evaluate their performance.
Ensure that suppliers meet delivery deadlines and report back to site
management.
Track contracts with suppliers and carriers.
Ensure that delivery notes are in accordance with the orders placed.
Ensure that packing slips are accompanied by a compliant invoice.
Ensure that prices are in line with the reality in the market.
Ensure that the delivery time is respected and minimize delivery delays
as much as possible to avoid stock-outs.
Make a monthly procurement plan
Resolve any disputes with suppliers in record time.
Facilitate the process of controlling purchase invoices.
Track the various service delivery contracts and their payments.
Produce the report periodically.
Perform other tasks as requested by the hierarchy as part of its
duties.
Required Competencies
Ability to work as part of a team.
Proven strong writing and analytical skills.
Good communication skills both oral and written and able to produce
meaningful reports.
Proficiency with Microsoft Office suite, including Word, SharePoint,
Teams, and PowerPoint. Experience with procurement packages is an added advantage.
Employment opportunities
Role requirements
Grade 12 School Certificate.
Minimum of bachelor’s degree in Purchasing and Supply or equivalent
from a reputable training institution.
3 years of experience in local procurement of goods and services.
Active member of the Zambia Institute of Purchasing and Supply.
Prior experience working on donor-funded projects will be an added
advantage.