Transport Coordinator and Dispatch Checker

Job Description

Zambeef Products PLC is the largest integrated cold chain food products and agribusiness company in Zambia and one of the largest in the Southern Africa region. It is involved in the primary production, processing, distribution and retailing of beef, chicken, pork, eggs, dairy, fish, flour, stock feed and day-old chicks throughout Zambia and the surrounding region.

Zambeef Products PLC is an equal opportunity employer. We are looking to recruit an enthusiastic candidate for the role outlined below.

1. TRANSPORT COORDINATOR – HUNTLEY FARM CHISAMBA (x1)

The Required Skills for this Role Include:

Planning and coordinating daily transportation activities, ensuring timely deliveries and optimal routes. Scheduling vehicles based on available resources, demand, and delivery deadlines.

Ensuring that the transport fleet is maintained and available for operations.

Constantly monitoring Geotab and V-track (ensuring that vehicles arrive on time using the agreed route of delivery while adhering to company procedures

Updating the logistics attendance register accurately and daily

Updating the network truck log sheet

Ensuring that vehicles are compliant with safety and environmental regulations.

Monitoring fuel usage and vehicle performance.

Working hand in hand with truck log officer on driver and vehicle availability

Identifying underperforming vehicles and escalating (utilisation)

Posting results on the trip review sheet

Analysing routes for efficiency and cost-effectiveness.

Using GPS or routing software to ensure timely delivery.

Coordinating with drivers for the assignment of transport tasks.

Providing regular training to drivers on safe driving practices and the efficient use of vehicles

Ensuring that all incidents are recorded and reported to Senior Supervisors

Completion of trip review forms and escalation after analysis

Accurately preparing journey management for all drivers and assignments

Maintaining accurate records of transportation activities, including delivery schedules, vehicle maintenance, and driver logs

Monitoring transportation costs and working to identify areas for cost saving.

Ensuring that transport operations are within the company’s budget and cost-effective.

Reporting and investigating any incidents or accidents related to transport activities.

The Required Qualifications are:

Grade 12 Certificate

Minimum Diploma in Logistics and Transport

Minimum 2 years of work experience in Transportation Coordination, Logistics, or a related role.

Must be Computer Literate

The Required Attributes Include:

Accuracy and attention to detail

Ability to deal with multiple priorities

Must be familiar with Zambeef Products Plc and the food industry business.

Ability to work with minimum supervision

Good interpersonal and communication skills

2. DISPATCH CHECKER – HUNTLEY FARM CHISAMBA (x2)

The Required Skills for the Role Include:

Inspecting and verifying all orders, ensuring that the correct items, quantities, and packaging are ready for dispatch.

Checking all necessary Dispatching documentation, including packing lists, invoices, and dispatching labels, ensuring that they align with the order details.

Ensuring that the products being dispatched meet the company’s quality standards and are free from damage before being dispatched.

Ensuring that stock records are maintained and accurate, and that any discrepancies are reported.

Working closely with the dispatch team to ensure timely and accurate dispatch of orders.

In case of errors or discrepancies, quickly initiate corrective action, including re-picking or re-packing orders as needed.

Communicating effectively with other departments.

Ensuring all dispatch activities comply with safety and regulatory standards.

Preparing reports for the distribution manager or supervisor regarding any discrepancies, delays, or issues found during checks

Working closely with drivers, loaders, and other distribution team members to ensure a smooth and timely distribution process.

Coordinating with the logistics and warehouse staff to resolve any issues related to variances

Ensuring that all products are correctly packaged, labelled, and ready for distribution.

The Required Qualifications are:

Grade 12 Certificate

Diploma or better in Purchasing and Supply, Inventory Management, Transport and Logistics or any other business-related field.

Minimum 2 years of work experience in a related field

Professional Membership

The Required Attributes for the Role Include:

Familiarity with distribution

Ability to work in a fast-paced environment and meet deadlines

Basic knowledge of safety protocols in a distribution setting.

Strong attention to detail

Good communication skills for interacting with team members and other departments

Method of Application

Interested candidates who meet the criteria above are encouraged to submit their application letters, with a detailed Curriculum Vitae, copies of certificates, and contact details of three (3) referees to: THE HR OPERATIONS MANAGER

Zambeef Products PLC P/B 17, Woodlands

NB. All applicants must verify their local qualifications and/or verify and evaluate their foreign qualifications with the Zambia Qualifications Authority. Zambeef Products PLC values gender diversity in the recruitment process, and as we promote gender equality, women are encouraged to apply.