Job Description
Employment opportunities
The USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project seeks to fill the position of Office Procurement-Senior Assistant (1 position), to support the GHSC-PSM project in Zambia. The USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project is the primary vehicle through which USAID procures and provides health commodities, provides technical assistance to improve partner countries’ management of the supply chain and collaborates with key international stakeholders to support global health initiatives.
With 85+ staff across four offices around the country, this diverse and complex program sets out to strengthen the capacity of GRZ to develop sustainable systems that ensure the availability and security of vital and essential health commodities through (1) increased data availability and use for informed supply chain decision making, (2) improved quantification procurement planning and coordination processes, (3) provision of cost-effective, reliable international and local procurement services, (4) improved efficiency in warehousing and distribution by Zambia Medicines and Medical Supply Agency ( ZAMMSA), and (5) increased strategic management and planning by Ministry of Health for improved commodity security. The project seeks to recruit (on a one-year contract renewable) for the position of:
Position Title: Office Procurement-Senior Assistant (1 Position)
Reporting To: Office Procurement Officer
Principal Duties and Responsibilities
The Office Procurement Senior Assistant will work with the Office Procurement Officer to provide support in various procurement functions. The Office Procurement Senior Assistant will be responsible for ensuring that all regulatory requirements and procurement regulatory requirements (e.g. FAR and AIDAR, and ZPPA Act) are met in a satisfactory manner.
Specific Tasks
Closely liaise with and provide all necessary assistance to the Office Procurement Officer.
Responsible for ensuring that all regulatory requirements (e.g., ADS) and procurement regulatory requirements (e.g. FAR and AIDAR) are met in a satisfactory and professional manner.
Guarantees that solicitation-based procurement files are maintained in a current and complete manner and are always audit-ready.
Assist the project procurement process at all levels, including paperwork, purchasing, and providing periodic status reports to the Office Procurement Officer.
Ensure that activities and procurement-related deliverables related to subcontracts are achieved on schedule, in accordance with the approved specifications and within the allocated budget.
Assist the Office Procurement Officer in setting up and monitoring the BPAs.
Assist the proper marking of equipment and project-related deliverables in accordance with USAID regulations and in consultation with the Office Procurement Officer.
Ensure that the vendors or contractors are fully compliant with the project, USAID, or contracts’ terms and conditions.
Assist in preparing RFQ/RFP, receiving proposals, preparing spreadsheets for cost and tech evaluation documents.
Solicit quotations and make purchases based on project and USAID policies and procedures.
Ensure timely delivery of all goods and or services of the projects.
Perform other related tasks and responsibilities that may be assigned.
Minimum Education Qualifications, Experience, and Competencies:
Advanced Diploma or equivalent in Purchasing and Supply field preferred.
Minimum of 4 years’ work experience; procurement and contract management experience preferred.
Experience working on donor-funded development projects, and with USAID programs specifically, is preferred.
Must be a fully paid-up member of Zambia Institute of Procurement and Supply with a valid practicing license.
Strong knowledge and understanding of USAID regulations, including U.S. government regulations for compliance and oversight.
Written and spoken proficiency in English.
Location of Assignment
The location of assignment is Lusaka, Zambia with intermittent travel throughout the country.