Project Assistant

Job Description

Pact Overview

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven, and owned by the communities we serve. Our vision is thriving, resilient and engaged communities leading their own development. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact. To learn more about Pact Zambia, visit: https://www.pactworld.org/country/zambia

Department Overview

The Adolescents and Children HIV Incidence reduction Empowerment and Virus Elimination Project (ACHIEVE) is a seven-year, USAID funded global project to reach and sustain HIV epidemic control among pregnant and breastfeeding women, adolescents, infants, and children. ACHIEVE has also led child safeguarding policy development work in several countries. Each ACHIEVE buy-in country project has distinct objectives, activities, and deliverables, each contributing to the goal of reaching HIV/AIDS epidemic control among the target populations. The Project Assistant will provide general administrative and Implementation support to the USAID ACHIEVE project by ensuring effective communication, information processing, logistics, project planning and coordination. The Project Assistant (PA), contributes to realizing this purpose by;

Key Responsibilities

In liaison with Pact Zambia Operations team, effectively keep track of ACHIEVE supplies and ensure adequate stock levels.

Keeping records of projects calendar of ongoing project activities.

Liaising with both external and internal contacts in coordination with the SSA M&E |MIS to ensure follow-up and execution of planned activities.

Assisting the project team in planning and implementing project activities.

Plan activity logistics and initiate requisitions.

Support the completion of attendance registers and payment sheets for the various project activities.

Communicating with stakeholders within directives issued by the Project Director.

Providing support during workshops, meetings and training

Coordinating with trainers to understand their specific needs ensuring tailored support for each session is rendered.

Participating in project review processes, progress monitoring and technical support supervisory visits.

Problem solving – identifying and addressing any issues or bottlenecks that may arise during activity implementation and escalating them as necessary.

Basic Requirements

High School diploma and 4 years relevant experience or equivalent combination of education and experience.

Experience working on PEPFAR and USAID Projects.

Experience working on health a health a health or social protection systems strengthening program is desirable

Ability to multitask with ease, adapting to frequently changing priorities.

Competence using common desktop applications and internal systems.

Highly organized, detail oriented, with the ability to work as part of the team

Method of Application

Suitable & Qualified candidates to send Application Letter & CV to indicating the position title in the Subject line.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.