Job Description
Position: Finance Assistant
Location: Kafue – Chanyanya
Position Summary
The Finance Assistant reports to the Finance and Administration Officer plays a crucial role in assisting the Finance and Administration Officer in implementing the organization’s Finance and administration, Human resources and Operations and management mandates
KEY RESPONSIBILITIES
Finance and administration
1. Assist in Supporting day-to-day running of the financial, administrative and operations activities including overseeing systems for providing financial, administrative, and operational support to staff at all levels;
2. Assist in design, implement and maintain effective internal controls;
3. Assist to Provide recording, documenting, and reporting of all financial transactions, including the preparation of monthly financial expense reports, cash, and bank reconciliation statements, quarterly reports for the Board and key donors, Annual reports and partners, tracking of advances and liquidations, and review of monthly payroll, Prepare financial reports.
4. Assist in Performing routine financial analysis on program expenditures, documenting and monitoring overall performance, analyzing trends, and identifying gaps to ensure efficient and sound financial management.
Human resources
1. Support the Finance and Admin Officer in providing training to field staff in both offices on project procedures, including building the capacity
of project staff in the area of finance, administration, and project management;
2. Assist in overseeing the preparation of monthly pay sheets, payroll, including computation of income tax and pension contributions & other fringe benefits;
3. Assist in Monitoring effective maintenance of up-to-date personnel records.
Operations and management
1.Assist in procurement efforts of the projects including logistics for projects activities, including selection and negotiation with vendors, and the management of subcontractors on the project;
2. Assist in Reviewing purchase requisitions and purchase orders, ensuring adequate funds, expense authorization, supporting documentation, the accuracy of amounts, and control over payments;
3.Supporting in ensuring the organization registration is up to date with the relevant authorities;
4.Supporting the Finance and Admin Officer in compliance with procurement and field accounting policies and procedures, including adherence to grant and donor rules and regulations; Managing procedures and staff developing project inventory and property lists, ensuring their accuracy and timely reviews and updates;
5. Other duties as needed.
The organization is a non-profit dedicated to empowering communities and fostering sustainable development in Zambia. We are committed to improving education, health, and economic security, with a focus on building leadership capacity and promoting inclusivity. It is an equal opportunity employer that values diversity and inclusion and we strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities, and those impacted by our work.