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Job Description
JOB VACANCY ANNOUNCEMENT
EVEREST LOGISTICS limited a Lusaka based company dealing with agribusiness projects which is looking for suitable candidates to fill in the positions of Office Assistant
Overall responsibilities: –
Reporting to the Head- Secretary, the Office Assistant will be responsible for maintaining offices in a clean and healthy condition and provide support services to the secretary.
CHARACTERISTIC DUTIES & RESPONSIBILITIES
Cleaning of office windows, dusting doors and desks, clearing waste bins and arranging office furniture in order to maintain a clean working environment in accordance with statutory hygiene standards.
Delivering internal mail and faxes between offices in order to ensure speedy conveyance of information/ messages to identified offices.
Making and serving beverages to staff and visitors as well as serving meetings at PIA, collecting used teacups after use.
Carrying out manual chores such as loading and offloading company vehicles, shifting or moving furniture and office equipment and other loads as required.
Photocopying various and assisting officials in collating and/or binding them and assisting with documents when requested.
MINIMUM QUALIFICATIONS
1. Grade 12 with good written and spoken English communication skills and 6 months experience in any busy work environment.
SECRETARY/RECEPTIONIST X2
BASIC FUNCTION
To perform a variety of basic secretarial duties, with a principal focus on key office reception functions, as well as basic and specialized office support tasks.
CHARACTERISTIC DUTIES & RESPONSIBILITIES
Perform key reception functions, answering phones and greeting visitors to the office: screen calls and visitors to determine nature of request or problem; refer to appropriate staff member; take messages; make appointments; take standard information for billing, administrative or other purposes; answer questions about company products and services, policies.
Place calls as requested.
Maintain various company records and files.
Process various incoming and outgoing documents.
Perform routine bookkeeping tasks.
Sort and distribute incoming mail. Prepare outgoing mail.
Regularly back-up and assist other staff members with various specialized Clerical tasks
Perform related duties as assigned.
MINIMUM QUALIFICATIONS
1. Grade 12 with good written and spoken English communication skills.
Experience as a secretary/ receptionist is essential and a diploma or degree will be an added advantage.
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