Aller Aqua Zambia Ltd
Posted Job
29 days ago

Human Resources Assistant

Job Description

Aller Aqua Zambia Limited invites applications from suitably qualified candidates to fill the position of Human Resources Assistant. The role reports to the Human Resources Manager and will be based at the Aller Aqua Zambia Factory, in Siavonga.

KEY RESPONSIBILITIES:

1. HR ADMINISTRATION

Monitoring and controlling of all leave days. i.e. sick, family responsibility, annual, compassionate etc.

Drafting and issuing of employee contracts

Payroll inputs for the main payroll

Registration of employees with NAPSA and NHIMA

Posting of Job adverts

Providing employee information to the Human Resources Manager for monthly report

Planning and assisting Human Resources Manager in trainings

Tracking of contracts periods and expiring dates

Ensuring cleanliness of the offices and administration surrounding

Ensure any Office faults/safety issues are reported immediately

Arranging of accommodation and travel for new employees

Monitoring of overtime and checking and verifying of attendance registers

Random roll call for plant employees

Employee leavers Management updates

Fleet management (Hired buses)

Assisting the Human Resources Manager in ensuring full legal compliance with all HR documentation and practices

Regularly inspection of the company unit (flats) and ensuring that there are kept in a good condition

Drafting of HR/administration correspondences

2. DATA MANAGEMENT

Ensure employee personal files are updated and correctly captured in the employee Data schedule.

Update records for new staff accurately and any changes that occurs

Reviewing payroll information vs HR records

Constantly checking employee registers/access control

3. RECRUITMENT & SELECTION

Assisting Line-Managers to create Job descriptions for new vacancies for lower-level positions

Sorting and reviewing resumes

Scheduling and conducting interviews

Onboarding /Induction of new employees

Tracking of all vacancies and ensuring that positions are filled on time.

4. INDUSTRIAL RELATIONS

Handling of disciplinary and grievances processes at lower levels and ensuring that these matters are dealt with according to company procedures and requirements

Reviewing investigation reports and assisting/advising Supervisors on the procedures/actions to be taken

Assisting HR Manager in conducting refresher trainings in the code of conduct

Tracking of all industrial matters and making recommendations

Arranging for monthly/quarterly meetings with Worker’s representatives

5. STAFF WELFARE, BENEFITS & COMPENSATION

Providing counselling to employees with issues

Ensuring zero errors on payroll inputs; submitting accurate inputs

Assisting in the development of Mental/Health, Wellness and HIV programs

Supporting/championing of Mental/Health/HIV employee awareness

Assisting in managing effective compensation and benefits processes in line with the company policy.

6. PERFORMANCE MANAGEMENT

Managing/monitoring of performance improvement plans

Follow-up on employee performance goals (sending reminders for the reviews)

Tracking of probation reviews and confirming of all employees

QUALIFICATION, SKILLS AND ATTRIBUTES :

Full Grade Twelve School Certificate (GCE)

Diploma/Degree in Human Resources Management/Business Administration

Paid-up Member of Zambia Institute of Human Resources Management

At least 1-2 years’ experience in Human resources or related field

Knowledge; understanding, interpretation and application of the Zambian Labour laws such as the current Employment Code Act and the Industrial and Labour Relations Act

Ability to communicate effectively

Proficiency in HR Information Systems (HRIS), payroll software, and MS Office

Team player

High level confidentiality and integrity

Reliable, adaptable and innovative

Ability to speak the local language (Chitonga) is an added advantage.

Method of Application

Candidates meeting these requirements should apply to the Human Resources Manager, a detailed Curriculum Vitae (CV) in PDF Format to the email with the subject Tagline of the position e.g. HUMAN RESOURCES ASSISTANT.

* Please note that only short-listed candidates will be contacted. *

Aller Aqua Zambia (L) is an equal opportunity employer. We thank all applicants for their interest, but only qualified candidates will be contacted for an interview.

Email applications to
careers@aller-aqua.co.zm