Zambia Institute of Architects
Posted Job
about 1 month ago

Assistant Administrative Officer

This listings application deadline has expired so it is probably out of date

View all jobs →

Job Description

Plan meetings and take detailed minutes

Write and distribute email, correspondence memos, letters, faxes and form

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Update and maintain office policies and procedures

Order office supplies and research new deals and suppliers

Maintain contact lists

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Act as the point of contact for internal and external clients

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Any other duties as may be assigned to you from time to time

Grade 12 School Certificate

Degree or Diploma in Business Administration

Professional Membership and Minimum of 5 years working experience in a similar Position

Knowledge of Graphic Design will be an added advantage

Other Skills and Attributes

Ability to work well under limited supervision.

Previous Experience in a related field will be added advantage;

Self-Driven with Excellent Customer Care Skills;

Exceptional Communication Skills;

Ability to Maintain a Strict Level of Confidence;

Proficiency in Microsoft Office Programs;

Attention to Detail;

Professional Appearance;

Strong Problem Solving Skills and Excellent Organisational Skills;

Highly Motivated and Ability to Prioritize Efficiently;

Ability to Work Alone or As Part of a Team;

Enthusiastic and Reliable;

High Levels of Integrity

Knowledge of Basic Office Management Procedures;

Valid driver license

Application deadline
15 Oct 15:00