Fleet and Site Services Specialist

Our client, a Global Healthcare and Crop Science Innovation company is looking to hire a Fleet and Site Services Specialist who will be responsible for managing and administrating the client’s Zambian Fleet and Site Services.

Key Responsibilities:

Ensure that the Company Car policy is implemented and ensure adherence

thereof.

Responsible for risk identification and cost reduction in all areas relating to Fleet Management.

Manage the sale of the organization’s owned vehicles via compliance process as and when required.

Manage vendor negotiations and agreements with Legal and Compliance.

Control and administer replacement of company vehicles in terms of time and distance limits and according car cycles.

Manage company pool cars / temporarily vacated cars and ensure that all company cars can be accounted for at all times.

Inspect fleet on a regular basis to comply with company safety policies.

Ensure an up-to-date driver safety training programme.

Accurate record keeping and generating reports and stats on the following:

o Quarterly Global Fleet Report to Germany.

o Quarterly stats for Head of General Services.

Manage and re-direct company car driver’s fines.

Prepare monthly fuel usage reports for each eligible employee.

Send monthly In House fuel cost to Global. Upload file for Global Flix tool for IFRS calculations.

Manage requests for new fuel cards and safety equipment.

Manage Insurance claims and arrange repairs related to company cars.

Supply company car updated file to Marsh on a regular basis.

Ensure planned preventative maintenance plan for all vehicles.

Manage outsourced vendors for services such as cleaning, hygiene, plants, water, pest control, access control, CCTV.

Liaise strongly with corporate security on all security matters for risk identification and mitigation measures.

Ensure all maintenance at sites is carried out adequately.

Ensure adherence to lease agreements and landlord obligations

Desired Skills, Qualifications and Experience:

Bachelor’s Degree in Business or other relevant areas of study.

At least 5 years’ experience in the fleet and site services environment.

A qualification in Road Transport/Fleet Management or logistics + Facilities Management would be an advantage.

Must have managed a fleet size exceeding 50 vehicles preferably at a blue chip or large multinational organization.

Excellent computer Skills: SAP, Outlook, Excel Advance, PowerPoint, Word.

Negotiation skills.

Strong communicator, problem solver, independent, resilient and a self-starter.

Mechanical and technical experience/knowledge of vehicles and fleet equipment.

Valid Driver’s License.