Procurement Assistant

Job Description

About Us

Copper Rose Zambia (CRZ) is the largest youth-led organization working towards the empowerment of youth and women in Zambia. Our mission is to make a difference in the lives of women and youth through education and empowerment so that they may exhibit autonomy to reach their full potential and be effective leaders and agents of change in their communities. We envision a world in which every woman and young person is happy, healthy, and living to their full potential. Our main thematic areas of work are:

1) Health and Wellness (HW)

2) Gender Equality (GE),

3) Youth Development and Leadership (YDL)

For more information about us, visit our website at www.copperrosezambia.org

Job Title: Procurement Assistant

Reports to: Senior Administration and Procurement Officer

Location: Lusaka

Expected Travel: National travel may be required (25%) including to remote districts

Position Overview

The Procurement Assistant will provide support to the Senior Administration and Procurement Officer in ensuring smooth operations of the organisation’s procurement processes. The incumbent will play a vital role in upholding quality standards while optimising costs and ensuring compliance with procurement policies and regulations.

Responsibilities

Support procurement activities by obtaining quotes, issuing purchase orders, negotiating, pricing, and nurturing vendor relationships.

Support the preparation and implementation of the CRZ procurement plan

Maintain accurate records of procurement activities

Coordinate with the senior procurement and administration officer to ensure prompt, accurate, and quality delivery of goods and services

Monitor store’s inventory levels and initiate supply reorders as necessary

Assist with tracking vendor payments

Receiving, counting, and verifying stock

Share POPs with vendors and collect receipts for all payments from vendors

Develop plans for purchasing services and supplies

Requirements

Demonstrated experience as a procurement assistant

Proficiency in MS Office and other relevant software

Strong organisational and time management abilities

Excellent communication and interpersonal skills

Understanding of procurement practices and procedures

Capable of thriving in a fast-paced environment and effectively prioritising tasks

Attention to detail and adept problem-solving skills

Qualifications

Bachelor’s Degree in Purchasing and Supply Management

ZIPS Diploma in Procurement & Supply/CIPS or equivalent is an added advantage

A member of ZIPS with a valid practicing license will be an added advantage

Recent graduates are highly encouraged to apply.

Full Grade 12 certificate with a minimum of Merit or better in English and Mathematics

Method of Application

Kindly note that only shortlisted candidates will be contacted.

Copper Rose Zambia Provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. We also strive to achieve equal employment opportunities through continuing diversity enhancement initiatives. We welcome candidates of all backgrounds and with diverse experiences to apply. We are committed to evaluating applications fairly.