Job Description
The Company invites applications from suitably qualified and experienced persons to fill the position of Executive Assistant in the Administration Department, based at Mansa Sugar offices in Chembe. The position reports to the Chief Executive Officer.
The successful incumbent will be responsible for providing Executive Assistance and administrative support to the Chief Executive Officer.
Key performance areas
Provides effective and efficient assistance and administrative support to the chief executive officer
Coordinates Directors’ calendar
Processing of work permits, Visa’s for Expatriates
Submission of Insurance documents
Compiles itineraries for internal and external Management
Responds to and manages internal and external requests for the Directors
Prepares correspondence including reports, letters, memos, meeting agendas and minutes
Manage travel requirements and expenses
Organises and finalises logistics for conferences and meetings, including all travel bookings and catering
Carries out general office administration duties
Promote and adhere to Mansa Sugar Limited procedures, policies and guidelines including, without limitation, those relating to QSHEC.
And any other duties assigned
Minimum specifications
Full Grade 12 Certificate
Diploma in Executive Secretarial/Office Management or related field
Bachelor’s degree in business administration/management or related field will be an added advantage
3+ Years’ experience in an Executive Assistant, Executive Secretary or office management function
Member of the Professional Secretaries Association of Zambia
Excellent communication and interpersonal skills, with the proven ability to build strong relationships
Proven track record of maintaining utmost confidentiality
Ability to work effectively and proactively under pressure within limited time constraints
Conscientious work ethic and proven ability to work efficiently and accurately and deliver high quality work
Willingness to go the extra mile and work beyond normal hours of work whenever required to do so
Exceptional planning and organizing skills and the ability to handle multiple tasks simultaneously with excellent attention to detail.
Demonstrated initiative and flexibility to adapt to developing situations
Demonstrated ability to exercise good judgement
A self-starter who is able to work independently with minimal (or no) supervision
Good command of the English language, verbal and written
Advanced proficiency with MS Office programs
Willingness to travel as and when required.
Method of Application
Should you be interested in applying for these roles, please submit your detailed CV to the Senior Human Resources Manager to The subject of your email should read: Application: Executive Assistant, respectively.
Applicants may be required to complete pre-employment checks (qualification, credit, security, background, and medical assessments) as part of the recruitment process where applicable. Should you not hear from us within 4 weeks after the closing date, please accept that your application was unsuccessful.