Executive Assistant

Job Description

About Talent House Ltd:

We are a leading recruitment and HR consulting firm that operates as a link between people and companies in achieving a shared purpose. We offer creative, effective and flexible solutions that not only help individuals discover their career paths but provide organizations with talent they can recruit, develop and retain.

About the role:

Our Client is a law firm looking for an Executive Assistant to perform all the administrative tasks and assist our senior-level executives. Some of the responsibilities they have to perform are managing schedules, travel arrangements, and making expense reports. To be successful in this job, you must have excellent time management skills and should be able to take action without anyone’s guidance. Eventually, you have to contribute to increase the efficiency of our business by providing personalized support to our executive members

Key Responsibilities:

Front Office Duties

Receiving visitors and directing them to Executives as appropriate

Responding to enquiries from visitors that apply to Executive

Answering phones and routing calls to the correct person or taking messages.

Protecting Executives from visitors when required

Receiving, recording and distributing incoming mail as needed

Ensuring that outgoing mail is delivered.

Administrative Duties

Handling basic bookkeeping tasks.

Contributing to the production of financial statements

Carrying out procurement for supplies

Organising the filing

Researching and entering data to prepare documents for review

and presentation by the Managing Partner.

Arranging meetings and communicating with participants as required

Event management as requested

Accurately recording minutes from meetings.

Making travel arrangements for the Managing Partner.

Supervising office messenger/orderly

Provide general administrative support as requested.

Desired Skills and Experience

University graduate, preferably with Bachelors in Business Administration

5 – 8 years experience

Admin experience

Able to do bookkeeping

Demonstrated ability to hold down a job

Good references

Experience using Word, Excel, Power point

Experience working at a law firm is an added advantage

Preferably female

Compensation:

The incumbent will receive a competitive salary commensurate with experience.