Grants Officer

Job Description

Our Client, ActionAid Zambia has a vacancy for an experienced and suitably qualified Zambian to take up the position of Grants Officer. The Grants Officer will ensure that grants funded by the donor are successfully managed. This will be achieved through the implementation of project management best practices, implementation of donor rules and regulations, and other non-donor regulations that affect the implementation of the project. Another key aspect of the role will be supporting finance department in the enforcement of internal controls by ensuring safeguarding of financial assets of AAZ and ultimately the donors against fraud, loss, or misuse and to ensure proper supporting documentation for all grants transactions such as financial, procurement, administration and assets.

Job Description

Review funding opportunities and provide input on contractual requirements to inform decision making on the pursuit of grants opportunities and support in the review of donor contracts terms and conditions to inform decision making in the project execution.

Support in the development of the project proposal budget.

Review the pre-award due diligence assessment of current and potential partners and analyze organizational capacity to manage sub-grant funding and project implementation and work with project staff in the assessment of local partners.

Ensure all subgrant agreement templates and letters of commitment are updated with respect to AAZ policies and donor requirements.

Review all sub-award reports on monthly basis and certify data annually to ensure accuracy of data for accounting and audit purposes

Conduct regular site visits to track sub-recipient progress, measure performance, and ensure accountability in accordance with established sub-recipient monitoring plan and document appropriately, as well as budget performance monitoring

Review and communicate annual sub-grant work plans and budgets for consistency with overall program goals and objectives, aligning with donor technical and spending requirements, feasibility and cost-effectiveness

Work with project staff on sub grant closeout, documentation, distribution of inventory, retention of intellectual property, audit, etc. to ensure proper projects closeout

To ensure all Project pages are created into the Contract Management System (CMS) and are being updated regularly

Candidate Specification

Experience: 3 years plus

Education Level: Degree

Qualifications: Professional Qualification such as ACCA, CIMA or Bachelor’s Degree in Finance

Software: MS Office package software applications with advanced skills using Microsoft Excel.

Knowledge Of: Grants and project budget management, progressively responsible experience, preferably in an international non-profit organization.

Ability To; Managing multiple partners; effectively communicate financial information

Other Requirements: Member of the Zambia Institute of Chartered Accountants (ZICA)

Organisation

Industry: NGO

Culture: Dynamic

Gender Profile: Mixed

Age Profile: Any

Terms and Conditions

Employment: Permanent

Location: Lusaka, Zambia

Remuneration: Negotiable