Workshop Administrator

As an Workshop Administrator, your overall purpose of this job mostly are; Schedule and arrange all parts requirements for technicians, ensure prompt invoicing to customers, professional service and feedback and maintain good administrative procedures to ensure accurate filing and recordkeeping.

Duties

1. Schedule and arrange all parts requirements for technicians

2. Supply daily report on vehicle tracking to managers to verify kilometers invoiced to customers versus kilometers driven per vehicle.

3. Maintain the job-tracker to ensure prompt invoicing to customers and submit a daily report.

4. Forward estimates, invoices, copy job cards, SIN’s, photos and parts invoices to customers after

invoicing has been done.

5. Maintain good relationships with customers by supplying prompt and professional service and

feedback.

6. Upkeep out of site expense register and supply authorized site expenses to technicians and operators.

7. Manage consumables for Service and Contracting departments.

8. Do weekly diesel stock take and supply summary of usage to Inventory Manager and Contracting Manager for verification.

9. Maintain good administrative procedures to ensure accurate filing and recordkeeping.

10. Ensure quality photos of customer machines coming into the workshop and machines leaving the workshop after repairs.

11. Ensure quality photos of each contracting machine upon dispatch and photos taken upon return of these machines.

12. Provide delivery notes of machines or components with their serial numbers to customers and ensure eligible names, signatures and dates of goods collected. Delivery note numbers to be added to job tracker register.

Qualifications

Diploma in Business Administration.

Any Certificate in Accounting.

Experience with SAGE evolution and Microsoft Excel essential

A mechanical background in Agricultural Equipment will be an added advantage

2+ years of experience with Agriculture equipment

Grade 12