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JOB PURPOSE:
Reporting to the Administration and Human Resource Manager, the position is responsible for providing administrative support services and human resource management functions in order to facilitate efficient and effective operations of the Centre.
MAIN DUTIES AND RESPONSIBILITIES:
(i) Controls the use of Centre pool vehicles and ensures that they are always insured and are roadworthy.
(ii) Supervises timely provision of administrative and logistical support services such as reception, communication, and mail delivery in order to facilitate efficient and effective operations.
(iii) Supervises the provision of printing services in order to facilitate service delivery.
(iv) Undertakes human resources planning and forecasting to maintain an optimum number of staff.
(v) Participates in the recruitment and induction of new members of staff.
(vi) Undertakes the human resource development functions to facilitate staff development and enhance staff performance.
(vii) Interprets and implements the Centre’s terms and conditions of service, management decisions and policies relating to employment, compensation, training and development and staff welfare.
(viii) Assists in the administration and monitoring of performance appraisal system.
(ix) Undertakes the preparation of payroll inputs to facilitate payment of personnel emoluments.
(x) Manages the Human Resource Information System aimed at maintaining up to date personnel records and aggregate data required for establishment control, management reports and administration of personnel procedures.
(xi) Ensures that job descriptions are written and agreed with departmental heads, supervisors, and jobholders.
(xii) Assists in the administration of the Centre’s Disciplinary Code and Grievance Procedures to maintain discipline and industrial harmony.
(xiii) Assists in the implementation of the Centre’s staff welfare policies and programmes to boost employee morale and motivation, to enhance productivity.
(xiv) Provides advice to line management and staff on human resource policies, practices, and procedures.
(xv) Performs any other duties lawfully assigned by the supervisor from time to time.
QUALIFICATIONS, EXPERIENCE AND SKILLS:
(i) Grade 12 with a minimum of five (5) “O” levels including English and
Mathematics.
(ii) Bachelor’s degree in Human Resource Management or its equivalent
(iii) Master’s degree in Human Resource Management or a related field is an added advantage.
(iv) Three (3) years practical work experience in the field.
(v) Conversant with Zambian Labour laws.
(vi) Must be a fully paid-up Member of the Zambia Institute of Human Resource Management (ZIHRM) with a 2024 Practicing License.
(vii) Must be Computer literate.
Method of Application
Signed applications with detailed Curriculum Vitae, certified copies of certificates and contact details (address/telephone/email) of at least two (2) traceable referees should be sent to the address below. The position should be clearly marked on the envelope.
Please note that only short-listed candidates shall be responded to.
Applications should be sent to:
The Board Secretary
Zambia Centre for Accountancy Studies
P.O. Box 35243
Dedan Kimathi Road
LUSAKA