Accounts and Office Assistant

Job Title: Accounts and Office Assistant

Company: Tandem Circular

Location: Lusaka

Employment Status: Full-time (with Flexible Hours)

About Tandem Circular: Tandem Circular is a dynamic and innovative company committed to sustainability and circular economy solutions. Our mission is to redefine the way businesses approach resource management and contribute to a more sustainable future. We are seeking a highly organized and proactive individual with a minimum of two years of experience to join our team as an Office Manager.

Job Overview: As the Accounts and Office Assistant at Tandem Circular, you will play a pivotal role in ensuring the smooth operation of our office, providing vital support to the Director, overseeing day-to-day office functions, and assisting key consultants on various projects. In addition to these responsibilities, you will also contribute to events and marketing initiatives, making this role truly multifaceted. An understanding of financial management and experience with XERO accounting is essential for success in this position.

Responsibilities:

Personal Assistant to Director:

Manage the Director’s schedule, appointments, and travel arrangements.

Handle correspondence and communication on behalf of the Director.

Act as a liaison between the Director and internal/external stakeholders.

Provide administrative support to enhance the Director’s efficiency and effectiveness.

Operations of the Office:

Oversee the day-to-day operations of the office, ensuring a well-organized and efficient work environment.

Manage office supplies, equipment, and facilities.

Implement and maintain office policies and procedures.

Coordinate with relevant stakeholders to optimize office processes.

Assistant to Key Consultants on Projects:

Collaborate with key consultants on various projects, providing administrative and logistical support.

Assist in project coordination, including scheduling, document preparation, and communication.

Act as a point of contact for project-related queries and information.

Contribute to the successful execution of projects by ensuring seamless administrative support.

Financial Management and XERO Accounting:

Support the company with expense management and financial record-keeping.

Enter financial data accurately into the XERO accounting program.

Collaborate with the finance team to ensure compliance with accounting principles.

Assist in the preparation of financial reports and budgets.

Qualifications:

Proven experience as an office manager or in a similar administrative role (minimum of two years).

Previous experience in working for a start up is essential

Strong organizational and multitasking skills.

Excellent written and verbal communication abilities.

Proficient in office software and technology.

Ability to maintain confidentiality and handle sensitive information.

Proactive problem solver with a positive attitude.

Experience in supporting senior executives and managing office operations.

Some grasp of financial management.

Who We Are Looking For: We are seeking a young, dynamic individual with a passion for success. The ideal candidate is someone who thrives in a fast-paced environment, is eager to take on new challenges, and has a strong commitment to our mission of sustainability.