Quality Commodities Ltd
Posted Job
about 2 months ago

Administration Assistant / Receptionist

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ROLE DESCRIPTION

Administrative Support

Provide administrative assistance to the management team

Coordinate and schedule meetings appointments and travel arrangements.

Draft and prepare official documents letters and reports.

Coordinate new joiner onboarding.

Communication Management

Act as the point of contact between executives’ employees and external partners.

Handle incoming calls emails and other communications directing them to the appropriate person or department.

Data Management

Manage and update company databases ensuring accuracy and completeness.

Maintain records of office expenses and manage office budget.

Maintain an organized filing system for correspondence and documents.

Tracking of employee contract end dates .

Tracking of leave days.

Meeting Coordination

Prepare meeting agendas and take minutes during meetings.

Organize and coordinate internal and external events.

Office Organization

Ensure the office is well organized and all necessary supplies are stocked.

Oversee the maintenance of office equipment and liaise with IT support as needed

Accounts Finance

Collecting cash for local sales and deposit bank weekly twice

Handling petty cash Preparing voucher and cash report

Supporting with courier for any document submitting for customer supplier and other department

QUALIFICATIONS

Qualification in a related field

At least 6 months experience in similar field