Supply Assistant

Job description

Vivo Energy Zambia are looking for a Supply Assistant to join their team! This would be for a duration of 12 months, with the possibility to extend by mutual agreement. The individual will report to the Supply Manager.

Job purpo

Monitor daily loadings and off loadings of import deliveries(fuel+lubricants) and local purchases

Reconciliation of import and local loadings

Enhance expediting of clearing for Vivo destined trucks by closely overseeing the clearing agent’s activities at the border

Principal Accountabilities:

Daily monitoring of import delivery trucks and updating tracking template with receipt volumes

Daily tracking and follow up of import delivery truck status (fuels + lubricants)

Daily monitoring of local purchases ex TAZAMA

Ensure prompt duty payments and clearance of import delivery trucks within 24hrs of arrival.

Transit Loss tracking for import deliveries:

Ensure that all truck loadings are transferred in SAP

Monthly reconciliation of import trucks

Weekly reconciliation of TAZAMA purchase and payment every Tuesday

Daily reporting of truck offloadings

Weekly reporting and tracking of in-transit losses

Clearing of delivery vehicles within 24hrs at border (100%)

Timely transfer of stocks in SAP to receipt locations

Monthly reconciliation of import deliveries by 10th of following month

Requirements

The Supply Assistant should have knowledge and skills in the following areas:

University graduate from the Department of Economics or School of Engineering

Working with spreadsheets in MS Applications

Ability to accurately check a large number of documents

Capability to work with SAP and progress product orders, transfers and schedule delivery