Administrative Assistant – Primary School

Based in Lusaka, Zambia, Lusaka International Community School (LICS) is a co-educational, secular, fee-paying, non-profit school, which provides an internationally recognised education to a culturally diverse, globally-minded student body in a caring and supportive learning environment. LICS holds in high esteem its vision statement which is to “maximise the potential of future world citizens”.

LICS is a leading independent Pre-Primary, Primary, and Secondary School based in the leafy suburb of Roma in Lusaka, Zambia, and is a member of CIS, AISA, and ISAZ.

The school currently has an opening and is looking for a suitably qualified individual to join the LICS community as an Administrative Assistant providing support to our Primary School effective 1st August 2024.

1. Requirements

Minimum of 3 years work experience in a similar role

Good working knowledge of MS Office 365

Previous work experience in a school (International School preferably)

2. Qualities

Ability to work independently, manage own caseload, and use initiative.

Collaborative and Supportive

Proactive

Problem-solver

Friendly, positive thinker

Brisk worker

Able to prioritise tasks

Able to relate to and manage young children

3. Qualifications

Diploma in Business Studies or equivalent

4. Key Responsibilities/Accountabilities

4.1 Communication and Coordination

Communicate professionally via various channels (emails, phone, face-to-face, Teams Chat) with stakeholders such as parents, teachers, students, management, external providers, Activities Coordinator, LICS Administration, and the Operations Department.

Schedule and log parent meetings with teachers, follow up on late or absent learners, trip and medical documentation, and communicate with stakeholders regarding afternoon activities.

Oversee Parent-Teacher Conference and Learner Showcase Day bookings, send standard letters via iSAMS, and follow up on various teacher/parent requirements and appointments.

Notify staff on MS Teams about staff absences, and report student attendance issues.

4.2 Administrative Support:

Ensure correct naming and storage of Primary School documents on SharePoint, liaise with Primary leadership for file management, check staff attendance, remind staff of duties/requirements, and follow up on staff appraisal and day-to-day arrangements.

Coordinate bookings of spaces with LICS Administration or Operations, assist with device-related issues, update assembly schedules, send reminders to parents about school events, handle budget requests and Local Purchase Orders, and manage Reading book storage and distribution.

Maintain spare keys for classrooms and storerooms, keeping a record of key usage.

5. Remuneration

Competitive package.