Front Office Administrator

Description

Our client, in the Education industry, is currently seeking a highly organized and motivated individual to join our team as a Front Office Administrator. In this role, you will be responsible for providing administrative support to the office and ensuring the smooth functioning of day-to-day operations.

Responsibilities

Act as the point of contact for internal and external clients.

Answer and direct phone calls.

Assist in the preparation of regularly scheduled reports

Book travel arrangements

Develop and maintain a filing system

Ensure the office surrounding is presentable and neat.

Liaise with executive and management to handle requests and queries.

Maintain contact lists

Manage social media and other pages

Meet and liaise with guest, parents and other stakeholders.

Order office supplies and research new deals and suppliers

Organize and schedule appointments

Plan meetings and take detailed minutes

Provide general support to visitors.

Submit and reconcile expense reports

Update and maintain office policies and procedures

Write and distribute email and other correspondence

Requirements

Bachelor’s degree in Business Administration or equivalent.

2+ years of experience as an Administrative Assistant within a school environment.

Knowledge of office management systems and procedures.

Working knowledge of office equipment.

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and accounting packages.

Excellent time management skills and the ability to prioritize work.

Attention to detail and problem-solving skills.

Excellent written and verbal communication skills.

Strong organizational skills with the ability to multi-task.

Strong skills in use of social media tools.