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JOB TITLE – Transport and Logistics Assistant
REPORTING TO – Administration Officer
DEPARTMENT/UNIT – Administration
DURATION OF CONTRACT – Two (2) years (Renewable)
DUTY STATION – Lusaka/Muchinga
BACKGROUND
Amref Health Africa was founded in 1957 and has since grown to become the largest African-based international health development organisation; currently implementing more than 180 programs, reaching more than 40 million people across 35 African countries; and a staff complement of over 2,000.
Headquartered in Nairobi, Kenya, Amref Health Africa has offices in ten countries in Africa – Burkina Faso, Ethiopia, Guinea (Conakry), Kenya, Malawi, Senegal, South Sudan, Tanzania, Uganda and Zambia. An additional eleven advocacy and fundraising offices are located in Europe and North America.
Amref Health Africa is driven by its vision of ‘Lasting health change in Africa’ and its mission ‘To catalyze and drive community-led and people-centred health systems while addressing social determinants of health’. We believe that the power to transform Africa’s health lies within its communities, and therefore strive to ensure that health systems are not only functional but that communities are empowered to hold these systems accountable for the delivery of quality and affordable health care.
Amref Health Africa in Zambia is registered as a local organization since 2016. Amref Health Africa in Zambia is affiliated to Amref headquarters in Nairobi, Kenya and is also linked with the Amref Health Innovations (AHI), the Amref International University and Amref Flying Doctors.
Since its establishment in Zambia, Amref has since collaborated with the Government of the Republic of Zambia in developing and implementing innovative health development programs across the country in Human Resource for Health, health financing, maternal, newborn and child health, and health security. The organization has physical presence in 4 provinces and programmatic presence across the country.
JOB PURPOSE
Reporting to the Administration Officer, the Transport and Logistics Assistant will maintain manual and automated records in support of vehicle operations, transport and logistics of the administration unit and projects to ensure efficient office operations.
PRIMARY RESPONSIBILITIES
Drive and maintain project vehicles – (i.e., taking the vehicles in for maintenance and repair when needed), and ensuring safety of the vehicle and passengers. Carry out different inspections of the vehicle before driving such as checking of coolant, oils and other fluids.
Maintain vehicle cleanliness and ensure that servicing schedules and reporting of any maintenance needs are done on a timely basis.
Ensure that vehicle mileage is indicated on the front of every fuel receipt and receipts should be submitted appropriately.
Maintain vehicle log book daily by noting date, destination, departure and arrival times and
submit reports as requested.
Drive Amref staff members and consultants to sites as needed and deliver documents to various locations as directed.
Provide administrative assistance support to the technical and administration teams vis-à-vis photocopying, scanning, faxing, front office duties and other tasks as directed.
Generating income to department through mileage recoveries
Perform other administrative tasks on behalf of the Organisation including but not limited to: collecting goods, documents or mails, making administrative arrangements and handling payments (if needed).
Provide support to the Organisation at all times by being responsive and providing courteous support to visitors, clients and partners.
Provide off-hours transport support, including weekend pickup and drop-off to Amref Staff and consultants as needed.
Support Amref Project implementation team as needed on site.
Implement and adhere to Amref policies.
Perform other duties as assigned by the supervisor
REQUIRED QUALIFICATIONS
Required Qualifications and Experience
Minimum full Grade 12 Certificate
Certificate in Automotive Mechanics is an added advantage.
Valid SADC license with at least 5 years of experience driving and maintaining vehicles and logbooks.
Experience with basic defensive driving and mechanics knowledge is preferred
Knowledge of and ability to operate basic office equipment such as computers, scanners, copiers, and fax machines;
English speaking and writing skills.
Ability to take initiative, good interpersonal skills and ability to work in teams.
Languages
Fluent in spoken and written English.