Specialist, Admin & HR

Childfund Work Location Lusaka, Zambia

Childfund Division Global Operations

ChildFund Department Country Management

Job Details

ChildFund International

Job Description

Title: Specialist, Admin. and HR

Div/Dept: Global Operations

Location: Lusaka, Zambia

Reporting Relationship: Country Director or Designee with

Summary

Responsible for providing support to the human resources and administrative functions of the Country Office. The position will also work closely with the Senior Human Resources Manager for Zambia and Mozambique.

Duties/Responsibilities

Supporting Country Office HR functions:

Coordinate employee engagement and logistics for face-to-face trainings and activities in assigned Country Office

Develop and coordinate face to face onboarding and offboarding activities in collaboration with the HR manager and Global HR Service Specialist

Create and maintain personnel files.

Supports compliance with employee grievance, disciplinary and performance management programs and policies and all legal employment obligations in line with existing local labor and other related laws.

Supports the implementation of staff programs and policies

Serving as HR point person representing ChildFund on in-country HR networks and in case of internal or external inquiries and requirements

Preparation of monthly payroll

Support Country Office Administration

Responsible for country office facility, fleet, and asset management (vehicles, office machines, etc.), including maintenance oversight/coordination, maintaining, upgrading, and disposing of assets in the most cost-effective manner, insurance negotiation and management and budget development.

Responsible for procurement and supply chain management, (oversight of stock, warehousing and distribution of materials, office supplies and minor items).

Responsible for logistics management of visitors and meetings (visitor arrangements, visa processing logistics for in-country meetings, etc.).

Responsible for administrative actions resulting from governmental requirements (like tax filings) and/or required under ChildFund`s registration.

Budget Management

Responsible for development and management of annual administration budget.

Child Safeguarding

Remain alert and responsive to any child safeguarding risk, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy.

Qualifications/Experience

2-5 years’ experience in an office administration and or/ human resources capacity, preferably in a multi-cultural environment

Demonstrated prior experience in an administrative support role;

Outstanding written and oral communication skills in English; fluency in a local language (i.e., French, Spanish or Portuguese) preferred

Excellent understanding of office administration practices and contact negotiation

Prior experience in human resources,

Proficiency in relevant computer applications (spreadsheet, database, accounting operations software, project management software, presentation software)

Excellent planning, organizational and problem-solving skills

Ability to prioritize multiple tasks at the same time, work effectively under pressure and meet deadlines

Strong confidentiality ethic, demonstrate flexibility, and versatility in adjusting to changing environments and requirements as necessary

Demonstrated high-level interpersonal and cross-cultural skills including the ability to build collaborative relationships internally and externally with sensitivity to cultural, ethnic, social and political issues.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

ChildFund International is committed to safeguarding the interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children.