One Acre Fund
Posted Job
7 months ago

Zambia HR and Administration Coordinator [Fixed-Term]

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About One Acre Fund

Founded in 2006, One Acre Fund supplies 1 million smallholder farmers with the agricultural services they need to make their farms vastly more productive. Our 8,000+ team is drawn from diverse backgrounds and professions. With operations across six core countries in Africa, we make farmers more prosperous by providing quality farm supplies on credit, delivered within walking distance of farmers’ homes, and agricultural training to improve harvests. On average, the farmers we serve harvest 50 percent more food after working with One Acre Fund.

To learn more about our work, take a look at our Why Work Here blog for more information.

About the Role

Reporting directly to the Deputy Country Manager, the Human Resource and Administration Coordinator will ensure efficient payroll and HR administration in compliance with Zambian labour laws, manage daily office administration, and help shape office culture.


Payroll Administration:

Payroll processing and staff record keeping through Sage 300 and Success Factors.

Quality control and submit all regulatory contributions including NAPSA, PAYE, NHIMA and Workers compensation.

Policies and Process management:

Update company policies to align with prevailing regulation.

Manage disciplinary process for all in-country staff, including case adoption, tracking, documentation and investigation.

Staff support and Welfare:

Work with global recruitment to provide in-country support for hiring.

Support new staff onboarding and help set performance targets.

Manage all in-country staff benefit programs including health, leave, and office benefits.

Promote Health, Safety & Security (HSS) for all One Acre Fund Zambia activities.

Office Administration:

Maintain office management systems

Coordinate visitor logistics and well being

Career Growth and Development

We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career.


Across all roles, these are the general qualifications we look for. For this role specifically, you will have:

Undergraduate university degree in any field

At least 3+ years of work experience in a similar role

An active member of the Zambia Institute of Human Resource Management (ZIHRM)

Experience working with a payroll or people management system e.g. Sage 300, Oracle, VIP. Experience with Success Factors will be an added advantage

Experience with MS Excel or Google sheets (can maintain intermediate to complex spreadsheets)

A demonstrated commitment to enhancing team culture and working environment

English required – additional Zambian languages an added advantage

Preferred Start Date

As soon as possible

Job Location

Kabwe, Zambia


Health insurance, paid time off

Contract Duration

1 year, with a possibility of renewal


This role is only open to citizens or permanent residents of Zambia

Application Deadline

29 January 2024

One Acre Fund never asks candidates to pay any money or pay for tests at any stage of the interview process. Official One Acre Fund emails will always arrive from an address. Please report any suspicious communication here (, but do not send applications or application materials to this email address.

Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization’s mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve exceptional impact for the farmers we serve.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.