Microfast HRP
Posted Job
7 months ago

Chief of Staff

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Job Summary:

Our client is looking for an experienced Chief of Staff to support the CEO. The successful candidate will be the right-hand, providing high level administrative support, ensuring smooth day-to-day operations, and keeping track of strategic initiatives. From strategic decision-making to minute operational details, the chief of staff role combines comprehensive vision with a detail-oriented approach, making it a pivotal function for the business to understand and value.

Duties

  • Provide a strong link between the CEO’s office and other departments within the company, and between the company and external parties, as a representative of the CEO in dealings with both internal and external communications.
  • Manage the CEOs e-mail box, corresponding where possible on their behalf while filtering, prioritizing and escalating essential matters.
  • Compose correspondence dealing with issues or subject matter in ways that require considerable sensitivity, discretion, judgment, or negotiation in replying to inquiries, and/or presenting or requesting information.
  • Prioritize tasks, conduct daily briefings, and set schedules for the CEO.
  • Attend strategic initiative meetings to ensure schedule, quality, budget, resources and scope are achieved. Maintain “overall picture” of the business by tracking progress and communicate potential issues.
  • Develop and maintain the leadership meeting and board agenda, meeting notes and takeaway communication.
  • Provide input to contracts, review contracts to ensure completeness of scope and appropriate accountability based on role and/or responsibility.
  • Teaming up with top-tier executive to chalk out and prioritize strategic business moves.
  • Being the chief executive’s personal timekeeper, orchestrating their schedule and planning essential travels.
  • Be the CEO’s enabler
  • Guiding department heads with expert advice to enhance overall team efficiency.
  • Keeping meetings focused and planning and coordinating them effectively.
  • Setting key performance indicators to measure and improve team performance.
  • Providing hands-on support to transform ideas into reality and monitor their progress.
  • Acting on behalf of CEO to answer inquiries.
  • Steering strategic business initiatives from genesis to fruition.
  • Pinpointing and addressing core issues within business processes.
  • Presenting the chief executive and other senior leaders with detailed company operations analysis.
  • Evaluating risk factors when making critical business divisions.
  • Completing special projects and initiatives with skillful oversight and support.
  • Leading meetings and workshops with meticulous planning and coordination.
  • Identifying areas of improvement across the organization and making actionable recommendations.

Qualifications

  • Bachelor’s Degree in Marketing/Full CIMA/Business Entrepreneurship or any related field.
  • Minimum of 3 years previous work experience supporting executive leaders.
  • Strong experience with reviewing and directing business legal documents.
  • Strong experience managing timelines and schedules.
  • Knowledge and experience in organizational effectiveness and operations, process mapping and metrics
  • Experience working in a hyper-growth organization.
  • Paralegal or similar experience with reviewing legal documents.
  • Experience with project management.

Personal Attributes

A positive can-do attitude, independent problem solving, and strong communication skills are a must.

Application deadline
21 Nov 15:00