Job Summary:
Our client is looking for an experienced Chief of Staff to support the CEO. The successful candidate will be the right-hand, providing high level administrative support, ensuring smooth day-to-day operations, and keeping track of strategic initiatives. From strategic decision-making to minute operational details, the chief of staff role combines comprehensive vision with a detail-oriented approach, making it a pivotal function for the business to understand and value.
Duties
- Provide a strong link between the CEO’s office and other departments within the company, and between the company and external parties, as a representative of the CEO in dealings with both internal and external communications.
- Manage the CEOs e-mail box, corresponding where possible on their behalf while filtering, prioritizing and escalating essential matters.
- Compose correspondence dealing with issues or subject matter in ways that require considerable sensitivity, discretion, judgment, or negotiation in replying to inquiries, and/or presenting or requesting information.
- Prioritize tasks, conduct daily briefings, and set schedules for the CEO.
- Attend strategic initiative meetings to ensure schedule, quality, budget, resources and scope are achieved. Maintain “overall picture” of the business by tracking progress and communicate potential issues.
- Develop and maintain the leadership meeting and board agenda, meeting notes and takeaway communication.
- Provide input to contracts, review contracts to ensure completeness of scope and appropriate accountability based on role and/or responsibility.
- Teaming up with top-tier executive to chalk out and prioritize strategic business moves.
- Being the chief executive’s personal timekeeper, orchestrating their schedule and planning essential travels.
- Be the CEO’s enabler
- Guiding department heads with expert advice to enhance overall team efficiency.
- Keeping meetings focused and planning and coordinating them effectively.
- Setting key performance indicators to measure and improve team performance.
- Providing hands-on support to transform ideas into reality and monitor their progress.
- Acting on behalf of CEO to answer inquiries.
- Steering strategic business initiatives from genesis to fruition.
- Pinpointing and addressing core issues within business processes.
- Presenting the chief executive and other senior leaders with detailed company operations analysis.
- Evaluating risk factors when making critical business divisions.
- Completing special projects and initiatives with skillful oversight and support.
- Leading meetings and workshops with meticulous planning and coordination.
- Identifying areas of improvement across the organization and making actionable recommendations.
Qualifications
- Bachelor’s Degree in Marketing/Full CIMA/Business Entrepreneurship or any related field.
- Minimum of 3 years previous work experience supporting executive leaders.
- Strong experience with reviewing and directing business legal documents.
- Strong experience managing timelines and schedules.
- Knowledge and experience in organizational effectiveness and operations, process mapping and metrics
- Experience working in a hyper-growth organization.
- Paralegal or similar experience with reviewing legal documents.
- Experience with project management.
Personal Attributes
A positive can-do attitude, independent problem solving, and strong communication skills are a must.