Texila American University Zambia
Texila American University Zambia
Posted Job
9 months ago

Executive Assistant to the Deputy Vice Chancellor

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JOB DETAILS:

Texila American University is a World Class Affordable Educational Provider. We are a forward-looking, modern university with a proud tradition as a provider of high-quality education and a focus on applied research. Texila Group–has 4000+ students from 70+ Countries for its varied program verticals.

The University seeks to recruit a suitably qualified individual for the position of “Executive Assistant to the Deputy Vice Chancellor”

Job Purpose;

The Executive Assistant will be responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.

Responsibilities;

  • Perform administrative and secretarial duties with wide latitude for exercising discretion and judgment.
  • Arrange for and schedule appointments for the DVC, including interviewing callers and making proper referrals; prepare material and make arrangements for meetings as required.
  • Study reports received, check and compare with previous reports or other data, and bring to the attention of the DVC significant items, changes, errors or omissions.
  • Maintain up-to-date management manuals, directives, organizational charts and record any changes subject to confirmation be DVC.
  • Set up and maintain office files and keep correspondence and reports available for reference and efficient operation of the office.
  • Review tasks on behalf of the DVC of all the department heads on a weekly basis.
  • Answer telephone and reply to questions in accordance with general instructions or refer calls to appropriate staff member.
  • Ensures DVC is appropriately prepared for daily activities.
  • Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.
  • Review incoming correspondence, draft outgoing correspondence, reports and manuscripts under minimal guidance
  • Provide relevant support and coordination operations across departments as may be required.
  • Perform any other lawful duties assigned.

Technical Competencies;

  • Good Interpersonal and Communication Skills
  • Organized and ability to prioritize
  • Positive Attitude
  • Ability to maintain Cordial Relationship with the Team members.
  • Conversant with MS Office, Internet, Communication Tools, Email Communication, MIS Maintenance

Educational Qualification

  • Bachelor’s Degree in a relevant field
  • Minimum 2 years’ experience in a similar role.
  • Good knowledge of academic operations
Application deadline
27 Oct 15:00
Texila American University Zambia image
Texila American University Zambia
Lusaka
University
eLearning & Distance learning
Courses & Qualifications
Texila American University Zambia offers an industry standard curriculum that meets global demands with programs that are based on current trends and technologies. The campus offers state-of-the-art infrastructure with hi-tech laboratories for Anatomy, Physiology, Biochemistry and Microbiology. You will work with internationally certified faculties trained in USA, India and UK and also benefit from great links with various hospitals for clinical placements. Texila American University Zambia offers quality education with a wide range of career-focused programs.