Executive Assistant to the Deputy Vice Chancellor

JOB DETAILS:

Texila American University is a World Class Affordable Educational Provider. We are a forward-looking, modern university with a proud tradition as a provider of high-quality education and a focus on applied research. Texila Group–has 4000+ students from 70+ Countries for its varied program verticals.

The University seeks to recruit a suitably qualified individual for the position of “Executive Assistant to the Deputy Vice Chancellor”

Job Purpose;

The Executive Assistant will be responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.

Responsibilities;

• Perform administrative and secretarial duties with wide latitude for exercising discretion and judgment.
• Arrange for and schedule appointments for the DVC, including interviewing callers and making proper referrals; prepare material and make arrangements for meetings as required.
• Study reports received, check and compare with previous reports or other data, and bring to the attention of the DVC significant items, changes, errors or omissions.
• Maintain up-to-date management manuals, directives, organizational charts and record any changes subject to confirmation be DVC.
• Set up and maintain office files and keep correspondence and reports available for reference and efficient operation of the office.
• Review tasks on behalf of the DVC of all the department heads on a weekly basis.
• Answer telephone and reply to questions in accordance with general instructions or refer calls to appropriate staff member.
• Ensures DVC is appropriately prepared for daily activities.
• Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.
• Review incoming correspondence, draft outgoing correspondence, reports and manuscripts under minimal guidance
• Provide relevant support and coordination operations across departments as may be required.
• Perform any other lawful duties assigned.

Technical Competencies;

• Good Interpersonal and Communication Skills
• Organized and ability to prioritize
• Positive Attitude
• Ability to maintain Cordial Relationship with the Team members.
• Conversant with MS Office, Internet, Communication Tools, Email Communication, MIS Maintenance

Educational Qualification

• Bachelor’s Degree in a relevant field
• Minimum 2 years’ experience in a similar role.
• Good knowledge of academic operations