The Quorum
Posted Job
8 months ago

Events Coordinator

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Job Purpose

Event coordinator will coordinate and oversee all event sales, and bookings, ascertain clients’ requirements, ensure the successful execution of functions, and attend to all events correspondence and telephone enquiries.

Key Responsibilities

  • Making arrangements for all club activities including dinner events or parties, special events, annual meeting or conferences, open houses, receptions or social mixers to attract new club members.
  • Develop and manage the budgets for each event scheduled throughout the year.
  • Selection of vendors for the events such as; decorators, PA, Music and Technical systems.
  • Preparing all press releases, publicity, and marketing materials for sponsored events.
  • Negotiating contracts with all types of vendors as needed for the events.
  • Ensuring all events are dealt with from enquiry to confirmation and that function sheets are completed and distributed in good time.
  • Creating a list of all activities that need to be executed by each department from the start to the end of the event.
  • Actively get reservations for these events and coordinate with relevant individuals for the floor plan.
  • Maintain at all times a high standard of personal appearance and hygiene following company guidelines.
  • To sell all events/conference rooms, food and beverage.
  • Inspecting events rooms prior to events, ensuring that all guest requirements have been actioned and that laid down procedures have been followed and standards attained.
  • Ensure availability during functions to ensure that all activities run smoothly and according to schedule, and that any problems, queries and complaints are handled immediately and efficiently.

Qualifications & Requirements:

  • Must have a full grade 12 certificate with at least credit or merit in Mathematics and English.
  • Must have a diploma or higher in Marketing, Hospitality management or a related field from a reputable college or University.
  • Good Customer service attitude, with professional and ethical behaviour.
  • Must be honest, trustworthy, creative, higher achiever, innovative to own work plans and see them through to completion.
  • Minimum 2 – 3 years’ relevant experience in the same or a similar role.
  • Basic understanding of digital marketing concepts.
  • Excellent organizational skills including the ability to multitask.
  • Must be of high integrity and have a sense of confidentiality.
  • Proficiency in both written and spoken English.

Method of Application

Please send your application letter and summarized curriculum vitae only in a single document to the Human Resources Manager:

Please note that only shortlisted candidates will be contacted.

Application deadline
17 Sep 15:00