Executive Assistant – Marketing

Responsibilities

• Translates commercial ideas into viable presentation;
• Coordinates departmental operations to ensure timely delivery on agreed action points;
• Drives team engagement and champion team engagement initiatives;
• Maintains general office upkeep of equipment and maintenance, stocking office and stationary supplies;
• Attends to office calls and transfer appropriately;
• Coordinates purchasing process for the department;
• Interacts with visitors, suppliers, and vendors;
• Manages office calendar and diary for the CCO;
• Prepares communications for CCO and the department;
• Undertakes general office management and administration;
• Manages travel arrangements for local and international travel for CCO and team;
• Files and retrieves organizational documents, records, and reports;
• Coordinates and maintain departmental records and expense claims;
• Compiles and distributes minutes of meetings;
• Coordinates meetings and function arrangements for the department;
• Responds to routine inquiries;
• Other related duties as assigned.

Candidate Requirements

• College Diploma in administration or business-related equivalent;
• Grade 12 Certificate. (5 O’ Level credits, including compulsorily English Language and Mathematics);
• Experience of three (3) years in an administrative role in a corporate environment carrying out general office responsibilities and procedures;
• Computer proficiency in MS Office Suite-Word, Excel, and Power Point;
• Good oral and written communication skills;
• Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, and copiers;
• Ability to maintain a high level of confidentiality of all work-related issues and information;
• Experience in working across diverse cultures and geographies (advantageous).

Women are strongly encouraged to apply.

Hand delivered or posted applications will not be accepted.

Note that only shortlisted candidates will be contacted.