Administrator, Planning

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Overall Job Purpose

• To ensure the provision of cost-effective maintenance services within the designated area. The post holder will contribute to the provision of a high-quality service to internal customers of the Company. The post holder’s specific responsibility will be to deliver an effective and responsive maintenance management service

Specific Job Responsibility

The specific tasks to be performed by the position holder will include:

• Convert work requests to work orders and close work orders when work is completed. Monitor backlog. Ensure all information is correct and used effectively for planning
• Forecasting Work orders
• Ensure to run forecast for the crushers in pronto prior to planning and scheduling of Planned Maintenance activities for both calendar and hourly-based tasks. To effectively manage this, the planner should make sure machine engine hours are captured into Pronto on a daily basis.
• Planning - Liaise with work request originators or Executioners, Maintenance and Operations Supervisors and staff onsite inspections of planned work activities for the crushers to ensure that work orders accurately reflect the specific actions necessary to complete the task effectively. Includes ensuring work orders contain all resources, materials, tool lists, drawings, photographs, labour, special instructions and steps detailed to the point that a competent artisan can carry out their responsibilities effectively and efficiently.
• Scheduling - Ensuring schedules are in line with mine production requirements. This should be made possible by having meetings with all stakeholders prior to signing off the schedule with the operational team at the crushers.
• Compliance with the Work Management Process with respect to planning and scheduling work orders within the required timeframe.
• Provide relevant and good quality attachments for work packs to the team members which may include but are not limited to JHA’s, SOPs, SWI’s etc. This includes the updating of any of these documents to ensure they are kept relevant and reflect “best practice”
• Management of Rotables - Open and close tables repair projects in pronto and ensure proper accounts are credited with returns; Manage components to determine the cost-effectiveness of repair/replacement and warranty tracking. Tag and return unused or repairable parts to the warehouse; Assist with the development of weekly and monthly rotatable reports and liaise with the rotatable team at mobile and main warehouses.
• Develop plans considering operational schedules, labour and material for maintenance and capital projects. Act as interface between operations and maintenance for scheduling purposes. Conduct related planning meetings;
• Utilize a Computerized Maintenance Management System (CMMS) to manage predictive/preventative maintenance activities. Ensure that costs and hours are correctly scheduled. Oversee collection and recording of equipment and work activity data;
• Assist Supervisor, Mobile Equipment Maintenance in ensuring that work is completed on schedule. Monitor work progress and relevant equipment status to decide the necessity of work re-assignments;
• Work with the warehouse to obtain the most cost-effective inventory levels. Forecast annual component usage for budget purposes. Monitor inventory of critical parts and notify the warehouse of problems in a proactive manner. Assist purchasing as required;
• Maintain machine working hours and handle Dispatch of required fleets
• Ensure compliance with supply chain and accounting procedures in the maintenance planning process;
• Other duties as instructed by the Supervisor.

Job Specific Competencies

• Ability to show initiative and good interpersonal skills.
• Must have good communication skills in the English language with an emphasis on writing skills.
• Must be able to run planning meeting meetings with all stakeholders effectively and efficiently.

Key Job Attributes

• Able to handle work with a great sense of professionalism
• Possesses good organizational skills
• Well oriented person
• Maintain a professional approach to duties and responsibilities with the capability of making timely, rational decisions and an ability to meet deadlines.
• Act with honesty and integrity in all areas: maintain confidentiality in dealings with subordinates, clients and customers.
• Demonstrate accuracy, time management and organizational skills.
• Maintain a professional work ethic through effective, honest communication with supervisors, peers, and subordinates.
• Commitment to reach or exceed maintenance, operational and safety goals.
• Work effectively in a team environment, supporting other team members when needed.
• The ability and drive to manage maintenance work groups in a technically challenging and geographically remote maintenance environment.
• Sound planning, analytical, and problem-solving skills.
• Well-developed interpersonal, written and oral communication skills in English.
• Knowledge and understanding of diverse third-world cultures and customs are an advantage.

Experience required to perform in this job

• Must be familiar with safe working practices.
• Minimum 2 years of maintenance experience in Mobile machinery environment or acceptable equivalent in underground or surface mining.
• Must have worked with a recognised CMMS (Computerised Maintenance Management System), Pronto will be added advantage.
• Able to read, understand and reference maintenance manuals.
• Prior planning experience will be highly regarded.

Qualifications

• Must have a Grade 12 Certificate
• Heavy Equipment Repair/Automotive Technician or Technologist
• Computer literacy in Microsoft Office applications e.g. Excel, Word, Microsoft Project, PowerPoint etc.
• Must have a valid driver’s license and have driving experience for 12 months.

If you are already a First Quantum employee and have access to the First Quantum network, log into First Quantum MINE > Careers to apply internally for this opportunity.

If you are an employee without network access, contact your Site Recruiter.