Arts Academy Administrator

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Based in Lusaka, Zambia, Lusaka International Community School (LICS) is a co-educational, secular, fee-paying, non-profit school, which provides an internationally recognised education to a culturally diverse, globally-minded student body in a caring and supportive learning environment. LICS holds in high esteem its vision statement which is to “maximise the potential of future world citizens”.

LICS is a leading independent Pre-Primary, Primary, and Secondary School based in the leafy suburb of Roma in Lusaka, Zambia, and is a member of CIS, AISA, and ISAZ.

The school currently has an opening and is looking for a suitably qualified individual to join the LICS community as an Arts Academy Administrator with effect on 1st May 2023.

1. Requirements

At least three years experience in a full-time administrative, team-adept position focussed on keeping abreast of administrative and organisational functions.

Experience in school administration would be preferable.

2. Qualities

A good grasp of Excel worksheets, strong knowledge of MS Word, very good cognition of the English language and writing skills, as well as excellent interpersonal skills.

Friendly/amiable, team player, self-motivated and enthusiastic, have the ability to handle stressful bouts with ease and confidence, well-presented as the frontline representative of the Arts Academy.

Accuracy of work and reliability/trustworthiness

3. Qualifications

Diploma in Business Administration or related studies

4. Key Responsibilities/Accountabilities

4.1 Administrative Duties

Keeping abreast of customer payments as well as following up of payments due/outstanding

POS sale and invoicing

Liaison with LICS Accounts Department on payments and expenditure

Maintaining and updating Arts Theatre bookings

Email/telephone correspondence with teachers and parents

Creating and issuing fee notes for Academy Administrator activities

Up-to-date documentation and filing of Academy Administrator instrument hire

4.2 Student Management

  • Managing and timetabling teaching schedules for music teachers termly.
  • Keeping abreast of tracking make-up lessons owed to students by liaising with peripatetic music teachers.
  • Taking register of teachers’ teaching schedules

4.3 Customer Service

  • Developing and maintaining excellent relations with parents, students, and teachers
  • Providing and promoting accurate details of Academy Administrator services and events on offer
  • Responding to lesson enquiries via the Academy Administrator email address

4.4 Academy Administrator Marketing

  • Updating Arts Academy Facebook page weekly
  • Promotion of special Academy Administrator events through posters, notice boards, and social media.

5. Remuneration

Competitive package

Method of Application

Please visit our website (, fill in the online application form, and upload a detailed CV with a cover letter along with three referees, one of whom should be your current supervisor by 06.03.2023, Kindly note that only shortlisted applicants will be contacted.

7. Safeguarding

Lusaka International Community School is committed to safeguarding and promoting the welfare of our children and young people and expects all staff and volunteers to share this commitment. The successful candidate’s appointment will be subject to full security vetting.

Application deadline
6 Mar 15:00
Lusaka International Community School (LICS) image
Lusaka International Community School (LICS)
Secondary education and A-Levels
Primary school
Lusaka International Community School (LICS) founded in 1993, is a non-profit making school providing quality internationally-recognised education to a culturally diverse student body in a caring and supportive environment. The school follows the University of Cambridge International Examinations (CIE) curriculum, providing a full range of subjects in academic disciplines, as well as co-curricular activities in the areas of culture, creative arts and sport. Students interested in attending LICS for their 6th Form/A-Level are also invited. All courses follow the Cambridge Assessment International Education (CAIE) syllabus.