Supply Chain Officer

Position: Supply Chain Officer – SCSO001

Business: Two Six Zero Brands Africa

Location: Lusaka, Zambia

Reports to: Supply Chain Manager

Job purpose

The Supply Chain Officer is to assist the Supply Chain Manager in overseeing purchasing & supply activities and ensure that purchased items are both cost-efficient and of high quality. The Supply Chain Officer’s responsibilities include maintaining positive supplier relations, evaluating supply options, vetting purchases, and maintaining accurate records

Key responsibilities

• Leverage 260 Brands’ inventory management system to identify trends and purchase requirements for depleting stock
• Preparing plans for the purchase of equipment, services, and supplies.
• Following and enforcing the company’s procurement policies and procedures.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts.
• Researching and evaluating prospective suppliers.
• Consolidate all user department requirements for goods and services, and prepare an annual procurement plan for goods and services, which will also be updated on a quarterly basis;
• Ensure compliance with procurement procedures as per company policy
• Evaluate quotation/bids received and prepare evaluation documentation for procurement files, including recommendation of vendors.
• Prepare all vendors contract documents such as Local Purchase Orders (LPO);
• Follow up on orders with contracted vendors to ensure timely delivery of goods and services, cultivating vendor relationships and ensuing product availability for user departments;
• Work closely with the Finance department to ensure timely payments to vendors for all contracts; as necessary escalate any issues that arise.
• Monitor supplier performance and follow up with vendors on performance issues as needed;
• Maintain a comprehensive filing system for auditable records for all procurement documentations;
• Assist the Supply Chain Manager to maintain the LPO tracking sheet and make sure it is updated on weekly basis;
• In collaboration with Finance and Operations units, assist in managing office inventory and ensure the inventory list is up to date.
• Maintain Procurement tracking tool
• Prepare Procurement status report for management reporting on weekly basis
• Maintain Vendor database
• Monitoring pending deliveries & advise the users
• Advise users on the status of their PRFs
• Coordination with custom clearance for imports and exports
• Co-ordinate the Van and Tricycle Riders assigned to each Area Sales Rep

Key Qualifications & Requirements

• Degree/Diploma in Purchasing & Supply, Business Management or a similar field preferred.
• 5 years of experience as a Supply Chain/Procurement Officer or in a similar position (FMCGs is an advantage).
• Proficiency in Microsoft Office and purchasing software.
• Strong communication and negotiation skills.
• Good analytical and strategic thinking skills.
• Supervisory and management experience.
• Attention to detail.

Method of Application

For all interested candidates, please email a cover letter and updated resume as well as any other relevant supporting documents.