Oxfarm
Posted Job
about 2 months ago

Logistics & Administration Officer

Oxfam is a global movement of people working together to end the injustice of poverty. The person is expected to start in February/March 2023.

This is a 2-year fixed term opportunity to be based in Lusaka, Zambia. Renewal is subject to the availability of funding.

The Role

To ensure effective and timely delivery of logistics and administrative support and advice to the country programme by ensuring adequate delivery of administrative and office management systems and procurement of all items and supplies required for the efficient delivery of programme requirements and the smooth running of the country office.

What we are looking for

Essential

  • Degree or equivalent related to Logistics Management, Purchasing and Supply, Warehousing Management
  • Minimum 3 years’ experience of managing a procurement and administrative function requiring significant knowledge and experience of managing a procurement function, including international purchases
  • Good knowledge of local Zambian regulations and requirements regarding purchase contracts, especially for the importation of goods
  • Strong numeracy skills and good computer skills (Microsoft Office) and strong attention to detail
  • Good people management abilities, able to manage and develop other people’s professional standards and potential
  • Good organisational and personal management skills, with ability to work in a team & under pressure, prioritise work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-through
  • Good analytical and conceptual thinking skills with a proven proactive approach to identifying and resolving problems and suggesting improvements that continuously seek to provide a better service to Oxfam.
  • Experience working with external contractors and suppliers, with good influencing and persuasive skills and ability to build and maintain strong working relationships and represent Oxfam in a professional and competent manner
  • Good personal communication skills, in written and especially verbal English

Desirable

  • Experience in logistics management preferably with an International Non-Governmental Organisation
  • Fluency in spoken and written local languages
  • Ability and willingness to travel regularly, at times at short notice, locally and regionally
  • A critical focus on providing a superior service level to managers and staff and delivering agreed results within time and budget constraints and to expected standards
  • Commitment to Oxfam’s overall aims and policies and experience of promoting gender equity and diversity and the interests of marginalized people in all aspects of Oxfam’s work
  • A high level of self-awareness, personal energy, stamina and flexibility. Ability to work creatively, effectively and under own initiative and willing to put in extra hours to help colleagues when required, including after hours and at weekends

Key Attributes:

  • Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities
  • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
  • Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible

We offer

This role will give you an opportunity to make a difference in the SAF Cluster, you will have training and development opportunities, offers fair pay and competitive benefits package.

Flexfam

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as a partially home-based role or job share.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

How to apply

As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the essential criteria in the job profile.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global.

Challenges that face our world today.

To do that:

  • We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
  • We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
  • We want and need everyone, and that means we need you.
  • In response to Covid-19 if you are offered a role where you are required to travel between countries please ensure you have been briefed by the Hiring Manager about any changes to working or precautions you should take as part of your role.