Coordinator, Sales Administration

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Purpose of the role:

To provide administrative support to Sales Management and to ensure accountability of the Sales Team and to ensuring compliance to policies and procedures.

Key Duties and Responsibilities:

The Coordinator, Sales Administration will be required to perform the following tasks:

  • To coordinate the Sales Team by managing schedules, collating deal files and sales documents and communicating relevant information to all parties;
  • Engaging with Finance Department, Purchasing Department and Africa Office to ensure there is compliance to procedure and reporting is done correctly and on time;
  • To control sales files from Export Control, Quotation, to Final Invoicing, including opening projects and allocating costs as required;
  • Holding the Sales Consultants to account for all paperwork;
  • To keep the Sales and machine report updated at all times;
  • To complete monthly Flash Report in conjunction with the Sales Manager, and assisting with Quarterly Reports;
  • Generating Purchase Orders for the Sales Department as required;
  • Generating Proforma Invoices and Final Invoices as required;
  • Assist with Marketing and the production of Marketing Materials;
  • Managing the Sale Adminstrative Clerk/ Team;
  • Maintaining a good working relationship with all internal departments;
  • Maintaining a strong working relationship with the HCAF Administration Team;
  • Must have the flexibility and willingness to perform tasks that may fall outside of prescribed duties.

Qualifications & Experience

  • Grade 12 Certificate.
  • Degree in Sales and Marketing/Business Administration.
  • Minimum of 5 years’ work experience in Sales.
  • Some experience in office co-ordination and administration will be highly regarded.
  • Member of Zambia Institute of Marketing (ZIM).

Job Specific Competencies

  • Proficient in computer (Excel, word and power point)
  • Good interpersonal and communication skills.
  • Excellent negotiating skills.
  • High degree of accuracy and attention to detail.
  • Team Leadership.

Method of Application

If you meet the requirements above, email your detailed C.V, certified copies of certificates and cover letter in a single document to , or send your application to: The Human Resource Manager,

Hitachi Construction Machinery Zambia, Co. Ltd.

KK International Airport Road, Plot 2350/M

P.O. Box 30182, Lusaka.

Please note that only shortlisted candidates will be contacted.

Application deadline
2 Dec 15:00