Property Maintenance Assistant

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Employment Opportunity

The Zambia Institute of Chartered Accountants (ZICA) is a self-regulated membership body, established under the Accountants Act of 1982 and as amended in the Accountants Act of 2008 has the primary mandate of regulating and promoting the accountancy profession in Zambia.

The Vision of ZICA is “A reputable leader in developing finance and business professionals”

Its Mission is “To protect public interest through the regulation of the accountancy profession to the satisfaction of stakeholders”

The Core Values of the Institute are:

“Integrity, Professionalism, Customer Centric, Accountability, Excellence, Innovation” :

The Institute would like to recruit an outstanding, results-oriented and self-motivated; versatile and professional individual of high personal integrity with appropriate academic and professional qualifications and experience.

Purpose Of The Job

The Property Maintenance Assistant is expected to be managing all ZICA properties in terms of Servicing and Repairing works. The Officer will be required to be offering technical services, monitoring and coordinating maintenance work, facilitating Property management services and coordinating procurement of services as well as general materials for office use. The Officer will be required to be preparing Management budgets for property management and facilitating a safe work environment for all stakeholders.

Reporting Structure:

The Property Maintenance Assistant is accountable to the Director Finance Investment and Administration.

Key Responsibilities

Budget Preparations:

  • Preparing draft budgets for all procurement of Services and Materials needed for specific established property work. Budget for Security Services and other office use materials.

In House Property Policy Formulation:

  • In consultation with client departments and Management, develop the property Management policy document.

Security Management Services:

  • Offering and executing all security management of the Office premises and offices in Liaison with the hired Security Firm;

Providing a Safe and Clean work environment:

  • Promoting staff awareness of keeping the building and premises as a safe working place and promoting conditions of cleanliness all the time. Enforcing the Occupation Safety and Health Management at a work place;

Procurement:

  • Facilitating all procurements through the Procurement office. The Procurement will be relating to the property, First Aid and any other procurement as may be guided by Management.

Staff Office placement:

  • Providing Office Accommodation for employees

Contract Management:

  • Drafting contracts and managing outsourced contractors’ performance and services level including but not limited cleaning and landscaping.

Support services:

  • Providing the supportive role in the Directorate of Finance Investment and Administration

Record Keeping:

  • Maintaining all records of works executed and pending works

Report preparation:

  • Providing monthly, quarterly and annual reports

Planning:

  • Conduct inspections and execute preventive security and maintenance plans.

Knowledge And Skills:

a) Education:

  • Grade Twelve Certificate with 6 Credits, English, Mathematics and Science a must.

b) Academic Qualifications:

  • Diploma in Electrical Engineering or Construction

c) Experience:

  • 5 years practical experience covering but not limited, Electrical Engineering, Construction.

d)Membership:

  • The Prospective Employee should be a paid up member of EIZ

Skills Specification:

  • Knowledge technical engineering or construction
  • Good interpersonal Relationship skills
  • Good working knowledge of computers;
  • Knowledge of Security Services will be an added advantage

Personal Attributes

  • Honest
  • Team Player
  • Ability to work without Supervision

NOTE:

1. Please do not attach certificates at this stage, clearly indicate narrations of your grades prevailing on your Certificates. On your CV, For Example: Grade Twelve Narration:-3 credits (English, Mathematics, History), 2 Distinctions (Commerce, Biology) etc.

Method of Application

All applications should be sent via email. No Post Office posted application letters and hand delivered hard Copies will be accepted;

If you are interested and meet the stated requirements, you may send a motivation letter accompanied by a detailed Curriculum Vitae (CV) electronically. Indicate three traceable professional/work related referees with working contact Cell Phone numbers addressed to: –

The Chief Executive Officer

Zambia Institute of Chartered Accountants,

Accountants Park,

Thabo Mbeki

Road,

P O Box 32005,

Lusaka.

Email:

Application deadline
28 Oct 13:18