COMESA
Posted Job
about 2 months ago

Administrative Assistant

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Job Description

Specific Tasks/Key Responsibilities

  • Provides administrative support to ensure efficient operation of office
  • Answers phone calls, schedules meetings and supports visitors
  • Carries out administrative duties such as filing, typing, copying, binding, scanning etc
  • Attends staff meetings and Supports team in preparing minutes and reports
  • Assists in overseeing the budget for routine or special events
  • Assists in planning and overseeing special events
  • Makes meeting and travel arrangements for GLTFIP project related activities such as booking flights, cars, and hotel or reservations
  • Exhibits polite and professional communication via phone, e-mail, and mail
  • Supports team by performing tasks related to organization and strong communication
  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques
  • Provides information by answering questions and requests related to the GLTFIP Project
  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
  • Contributes to team effort by accomplish ingrelated results as needed; and Any other related duties that may be assigned by the Superiors from time to time.

Method of Application

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