Legal Secretary

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Job Purpose

The Legal Secretary will perform comprehensive Secretarial and Administrative Support functions the legal department. Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders. Under supervision, write case briefs and synopses of depositions, contracts and testimony.

Key Responsibilities:

  • Manage the front office in the Legal Department by answering phone calls, take notes/messages and redirect calls when appropriate
  • Preparation of correspondence and other documents using a computer program, light typing, photocopying, collating, transcribing dictation, setting appointments and meeting and interviewing clients to obtain case information as directed.
  • Responsible for maintaining the Head of Legal's calendar as well as the Intranet calendar for the office, recording all court and hearing appearance dates, dates for filing or responding to litigation, senior outreach schedules, community education events and other items as instructed.
  • Under the direction of a Legal Officer, prepares various legal forms, including formal notices, proofs of services, discovery documents.
  • Provide Receptionist duties- Back-up support also includes opening, stamping and distributing mail to staff.
  • Responsible for arranging for service of process as instructed, coordinating client and witness office or other litigation-related appointments; schedules depositions or gives notice to opposing counsel
  • Any other duties as assigned by the immediate Supervisor

Key Skills

  • Outstanding time-management and typing skills
  • Ability to multitask and being comfortable dealing with a diverse pool of people
  • Excellent secretarial skills
  • Computer literacy
  • Accuracy and attention to detail
  • Discretion, for dealing with confidential information
  • Excellent Communication Skills
  • A good standard of English, Spelling and Grammar
  • Ability to work to deadlines

Primary Areas of Accountability:

Qualification and Experience

  • Diploma or Degree in Law
  • Must have a minimum of 3-5 working experience in the same capacity working for a Law Firm well-established organization
  • Must be Familiar with Legal Filling
  • Basic knowledge of the constitution, legal terminology, regulations and court system

If you meet the minimum hiring requirements for the above position, please email your CV and Cover letter clearly stating your salary expectations to this email:

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Brilliance Executive Management Consultancy Ltd
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A consulting firm that is focused on offering the best human resource solutions to the business community. Services offered include recruitment and selection, training and development, organisational transformation, as well as research and strategic information. With a team of qualified and experienced professionals, Brilliance Executive Management Consultancy - BEMCONSULT is able to offer a superior service.