Lism Stock Feed Ltd
Posted Job
2 months ago

Supply Chain Officer

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Job Description

Job purpose

The Supply Chain Officer will report to the Head Supply Chain and assist overseeing purchasing & supply activities and ensure that purchased items are both cost-efficient and of high quality. The Supply Chain Officer’s responsibilities include maintaining positive supplier relations, evaluating supply options, vetting purchases, and maintaining accurate records.

Key responsibilities

  • Leverage 260 Brands’ inventory management system to identify trends and purchase requirements for depleting stock
  • Preparing plans for the purchase of equipment, services, and supplies.
  • Following and enforcing the company’s procurement policies and procedures.
  • Reviewing, comparing, analysing, and approving products and services to be purchased.
  • Managing inventories and maintaining accurate purchase and pricing records.
  • Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
  • Maintaining good supplier relations and negotiating contracts.
  • Researching and evaluating prospective suppliers.
  • Consolidate all user department requirements for goods and services, and prepare an annual procurement plan for goods and services, which will also be updated on a quarterly basis;
  • Ensure compliance with procurement procedures as per company policy
  • Evaluate quotation/bids received and prepare evaluation documentation for procurement files, including recommendations of vendors.
  • Prepare all vendors contract documents such as Local Purchase Orders (LPO);
  • Follow up on orders with contracted vendors to ensure timely delivery of goods and services, cultivating vendor relationships and ensuing product availability for user departments;
  • Work closely with the Finance department to ensure timely payments to vendors for all contracts; as necessary escalate any issues that arise.
  • Monitor supplier performance and follow up with vendors on performance issues as needed;
  • Maintain a comprehensive filing system for auditable records for all procurement documentation;
  • Assist the Supply Chain Manager to maintain the LPO tracking sheet and make sure it is updated on weekly basis;
  • In collaboration with Finance and Operations units, assist in managing office inventory and ensure the inventory list is up to date.
  • Maintain Procurement tracking tool
  • Prepare Procurement status report for management reporting on a weekly basis
  • Maintain Vendor database
  • Monitoring pending deliveries & advise the users
  • Advise users on the status of their PRFs
  • Coordination with custom clearance for imports and exports
  • Co-ordinate the Van and Tricycle Riders assigned to each Area Sales Rep

Key Qualifications & Requirements

  • Grade 12 School Certificate
  • Degree/Diploma in Purchasing & Supply, Business Management or a similar field preferred.
  • 3 years of experience as a Supply Chain/Procurement Officer or in a similar position (FMCGs is an advantage).
  • Proficiency in Microsoft Office and purchasing software.
  • Strong communication and negotiation skills.
  • Good analytical and strategic thinking skills.
  • Supervisory and management experience.
  • Attention to detail.

Method of Application

Submit your CV and application on company website: