Chemonics International Zambia
Posted Job
about 2 months ago

Office Procurement Manager (x1)

This listings application deadline has expired so it is probably out of date

View all jobs →

Chemonics International Inc., Contractor for USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) ensures uninterrupted supplies of health commodities in support of USG-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and Population and Reproductive Health. In supporting USG-funded global health activities, PSM develops and manages a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain. The project seeks to recruit (on a one-year contract renewable) for the following position of:

Reporting: Country Director

Principal Duties and Responsibilities

Leads and manages the process to establish procurement contracts for commodities and services to support the project activities, amongst others: office leases, car rentals, fuel, hotel rooms, conference venues, insurances, printings, stationary, grocery.

Specific Tasks

Technical Implementation:

  • Reviews purchase action requests, clarify specifications with the requester to fully understand the requirement
  • Liaises with technical staff and external partners to develop and revise scopes of work for technical subcontracts
  • Determines the appropriate procurement mechanism (Purchase Orders, Blanket Purchase Agreements, Indefinite Quantity Contract, etc).
  • Ensures Blanket Purchase Agreements (BPA) are in place and are being used actively
  • Organizes and chairs technical evaluation committees for large or complex procurement processes
  • Ensures that the appropriate process and Quality Management System templates are used, and all necessary reviews take place
  • Ensures that all applicable Federal Acquisition Rules (FAR) guidelines are followed, and all required waivers and documentation is in place;
  • Ensures that orders are actively managed, coordinates the follow-up of delivery dates of open purchase orders and ensure that procurement tracker is continuously updated
  • Identifies issues with day-to-day procurement processes and proactively resolves and/or communicates the issues to management
  • Maintains auditable records for the procurement files and ensures that procurement files are completed and uploaded within the requested time frame on SharePoint
  • Performs procurement duties in a transparent and ethical manner;
  • Coordinates the collection and the control of the accuracy of Proof Of Delivery documents
  • Conducts a thorough review of all procurements packages to ensure completion prior to submission to finance
  • Trains the procurement specialists and officers under his/her supervision;
  • Performs other related duties as assigned.

Minimum Education Qualifications, Experience and Competencies:

  • Degree in Procurement and Supplies, or related field, Master’s degree preferred
  • Minimum of eight (8) years of progressively responsible procurement experience in medium to large development projects and/or organizations
  • Knowledgeable of USG rules and regulations
  • Experience working for a USAID implementer in Zambia preferred
  • Knowledge of various contracting mechanisms, amongst others: firm fixed price subcontracts, cost reimbursable subcontracts, and blanket purchase agreements
  • Ability to exercise confidentiality and high levels of professionalism
  • Strong initiative and self-motivation required, with a commitment to teamwork
  • Excellent interpersonal and communications skills
  • Demonstrated leadership, versatility, and integrity
  • Full professional proficiency in English required
  • Proficiency in common computer packages (e.g. Word, Excel) relevant to the work.

Location of assignment: Lusaka

Method of Application

Send electronic submissions of your CV, cover letter and highest necessary qualifications to this email. Please clearly include the position in the subject line of the email. No telephone inquiries, please. Finalists will be contacted.

Application deadline
8 Dec 16:21
You may be interested in...
Chikumbuso Women and Orphans Project
Chikumbuso Women and Orphans Project
Gift shops and Souvenirs
Musongo's Magic Handbag  image
Buy on Shopbwana
A beautiful handheld bag exquisitely accentuated with a brown leather top. 100% Zambian blue handmade plastic bag crocheted with white zig-zag lines and a leather tassel for a stylish finish.
Chikumbuso Women and Orphans Project
Chikumbuso Women and Orphans Project
Gift shops and Souvenirs
Diamond Pattern Handbag  image
Buy on Shopbwana
Beautifully crocheted black and red diamonds have patterned this Zambian-made handcrafted handbag. This unique handbag is fitted with an inside pocket and a snap-to-close button as standard.
Chikumbuso Women and Orphans Project
Chikumbuso Women and Orphans Project
Gift shops and Souvenirs
Wristlet Purse  image
Buy on Shopbwana
Wristlet Purse
Wallets & Purses
A masterfully handmade blue & red small purse with wrist strap and zipper. Made with an inside pocket for separate storage and a leather tassel to complete your outfit. This Zambian wristlet purse is a great addition to your wardrobe.
Chikumbuso Women and Orphans Project
Chikumbuso Women and Orphans Project
Gift shops and Souvenirs
Musongo's Pattern Handbag  image
Buy on Shopbwana
A wonderfully crocheted handbag, handmade with bold red, green and blue colours that add great definition. This Zambian-crafted bag is perfect for carrying all your daily essentials and with the snap enclosure button for security.
Chikumbuso Women and Orphans Project
Chikumbuso Women and Orphans Project
Gift shops and Souvenirs
Alice's Shopping Bag image
Buy on Shopbwana
Shopping can also be fashionable with this handcrafted cloth shopping bag. This chick shopping bag is trimmed with leather, has a reinforced base, is masterfully equipped with sturdy handles and also contains 2 Interior pockets.
Crop Pro Zambia
Agricultural equipment
Seeds and seedlings
UNDER CONSTRUCTION/// Leading importers and distributors of a wide range of agrochemicals, farming equipment and seeds. Crop Pro Zambia supplies the best in brands that are known for their quality and performance. Their products have widely contributed to the overall development of the agricultural sector in Zambia. With many years of experience, you can rest assured that Crop Pro Zambia’s team is able to give you the most knowledgeable recommendations and professional advice. Their team prides themselves on exceptional customer service in all aspects of the business and they value the success of farmers that purchase their inputs from the company.
Vision Care Opticians image
Vision Care Opticians
Eye clinic
Medical equipment and supplies
+13 locations
Having worked within Zambian communities for over 13 years, Vision Care Opticians has roughly estimated that more than 3 million people are in need of eye care, and majority of them are unaware of their eye conditions. For this reason, they have developed cost effective technology and the capacity to solve this problem by ensuring that the full supply chain of the optical industry is made available to the Zambian communities. Products available include ophthalmic lenses, contact lenses, vision therapy and prescription sunglasses.
Damungu Zambia image
Damungu Zambia
Solar and Renewable
UNDER CONSTRUCTION///Established in 2017, Damungu Zambia is a renewable energy company that supplies a wide selection of solar equipment including solar panels, mounting and racking systems, solar batteries, inverters, charge controllers and lights. The company also offers professional design and installation services of all solar equipment and related accessories. Damungu understands the latest trends in the industry and adopts them in their products and services. All works are carried out by highly trained personnel.
Robo Afrique Zambia image
Robo Afrique Zambia
Aluminium windows and doors
Property improvement
Security systems
Robo Afrique Zambia is a subsidiary of Robo Door, a South African company that manufactures, supplies and installs different types of high-quality trellis doors, roller shutter doors, burglar bars, balustrades as well as security gates. It is one of the fastest growing manufacturers of these types of products in Africa and is currently exporting to countries such as Malawi, Tanzania, DR Congo and Zimbabwe. In Zambia, you can purchase Robo Door's products directly from Robo Afrique Zambia at very competitive prices with fast manufacturing times. Orders are manufactured in 48hrs with a 5 year warranty against defective materials and workmanship. They will replace all defective parts or barrier pending the nature of the defective product. Robo Afrique's warranty periods are a statement to the quality and strength of their products.
Rapid Aluminium image
Rapid Aluminium
Aluminium windows and doors
Interiors and Design services
Building maintenance
Rapid Aluminium is an independent limited company providing customers with a range of leading-edge aluminium and glass products integrated with security and safety products and support services throughout Zambia. In 25 years of operation, Rapid Aluminium has provided unrivalled quality, value for money services throughout Zambia and the Southern african region.