Zambia Centre for Accountancy Studies (ZCAS)
Posted Job
about 2 months ago

Executive Assistant

This listings application deadline has expired so it is probably out of date

View all jobs →

Reports To: Vice Chancellor

Purpose of the job

To provide secretarial services and other related services to the office of the Vice Chancellor in

order to enhance the efficiency and effectiveness of the office.

Main Duties and Responsibilities:

  • Drafts a variety of correspondence, letters, memoranda, reports, contracts, agreements of
  • confidential and no-confidential nature for the approval of the Supervisor;
  • Drafts letters on routine matters based on precedence for approval of the Supervisor;
  • Receives and filters in-coming phones, screens visitors from within and outside the
  • University;
  • Handles visitors, queries and correspondence in the absence of the Supervisor and
  • directs the correspondence or visitors to the appropriate offices for action;
  • Plans for, schedules, and makes travel arrangements for Vice Chancellor;
  • Maintains a chronological order of all correspondence, minutes, letters, reports, and
  • related documents to facilitate records, reference, and ease retrieval;
  • Ensures the office has adequate stocks for hospitality basis at all times;
  • Maintains a smart office layout befitting the corporate image of the Vice Chancellor’s
  • office; and
  • Maintains leave database up to date for the Executive Office.

Qualifications and Experience:

  • Grade 12 School Certificate with five credits including English and Mathematics.
  • Diploma in Advanced Secretarial Services and Office Management.
  • At least five (5) years of relevant work experience preferably gained from a private
  • institution of higher learning working closely with both academic and administrative staff.
  • Member of Secretaries Association of Zambia.

Desirable Skills:

  • Excellent IT and Microsoft office skills (Word, Excel, PowerPoint and Access).
  • Strong oral and written communication, report writing and presentation skills.
  • Public and Human Relations.
  • Good personal presentation.
  • Document management and filing skills.
  • Records and archive management skills.

Personal Attributes:

  • Presentable and neat with capacity to pay attention to detail.
  • High levels of integrity, confidentiality, and self-initiative.
  • Ability to work with highly diverse and professional teams.
  • Discipline and Responsiveness.

Method of Application

The position applied for should be clearly stated in the letter of application/marked on the envelope.

Eligible candidates who meet the above specifications should submit a motivation letter indicating their suitability for the role, detailed Curriculum Vitae with traceable references, and certified copies of academic and professional qualifications. Applications should be sent to:

The Registrar ZCAS University

PO Box 35243,


Or Email:

Only short-listed candidates will be contacted. ZCAS University

is an Equal Opportunity Employer.

Application deadline
10 Dec 16:44
You may be interested in...
Katies Zambia
Katies Zambia
Gift shops and Souvenirs
Dry Wood & Myrrh Scented Oil image
Buy on Shopbwana
Dry Wood & Myrrh Scented Oil
Home Fragrance
Enhance your living space and indulge in calming aromatherapy by adding a few droplets of Jenam Symphony of Scents Dry Wood & Myrrh Scented Oil into your burner or your diffuser. Aided by aromatic scents of dry wood, myrhh will fill your home or office and bring forth an atmosphere that will help clear your mind and relax the body.
Katies Zambia
Katies Zambia
Gift shops and Souvenirs
Patchouli & Amber Scented Oil image
Buy on Shopbwana
Set the mood and calm your mind by simply dropping a few droplets of Jenam Symphony of Scents Patchouli & Amber Scented Oil into your diffuser or your burner. The fragrant patchouli & amber oils combine and flow throughout your office or home to create an atmosphere that will improve your attitude.
Umoyo Natural Health
Umoyo Natural Health
Vitamins, supplements and nutrition
Zeolite Powder  image
Buy on Shopbwana
Zeolite Powder
Health Care Supplements
The Real Thing
Cleanse and feel amazing naturally with Zeolite Powder. Zeolite powder is a safe and side-effect free detoxifier that contains 100% natural volcanic mineral compound that is composed of trace minerals, amino acids. When taken orally, this natural compound can help remove, toxins, viruses, and other harmful substances.
Chikumbuso Women and Orphans Project
Chikumbuso Women and Orphans Project
Gift shops and Souvenirs
Ipad Sleeve  image
Buy on Shopbwana
Ipad Sleeve
Digital Gear & Camera Bags
Protect your Ipad, tablet or large phone with this stylish sleeve. This tablet pouch is handmade with fine Zambian fabrics and fitted with foam pads & a zipper making it both functional and fashionable.
Chikumbuso Women and Orphans Project
Chikumbuso Women and Orphans Project
Gift shops and Souvenirs
Musongo's Magic Handbag  image
Buy on Shopbwana
A beautiful handheld bag exquisitely accentuated with a brown leather top. 100% Zambian blue handmade plastic bag crocheted with white zig-zag lines and a leather tassel for a stylish finish.
Crop Pro Zambia
Agricultural equipment
Seeds and seedlings
UNDER CONSTRUCTION/// Crop Pro Zambia Limited was established in 2019 with the vision to become the preferred choice for agrochemicals, farming equipment and seeds in Zambia. The company supplies the best in brands that are known for their quality and performance. With vast knowledge and expertise in the company spanning thirty years in the sector across sub-Saharan Africa, Crop Pro Zambia offer quality products to farmers to ensure a common goal is achieved – a healthy crop and bumper harvest. Agriculture is their culture!
Vision Care Opticians image
Vision Care Opticians
Eye clinic
Medical equipment and supplies
+13 locations
Having worked within Zambian communities for over 13 years, Vision Care Opticians has roughly estimated that more than 3 million people are in need of eye care, and majority of them are unaware of their eye conditions. For this reason, they have developed cost effective technology and the capacity to solve this problem by ensuring that the full supply chain of the optical industry is made available to the Zambian communities. Products available include ophthalmic lenses, contact lenses, vision therapy and prescription sunglasses.
Damungu Zambia image
Damungu Zambia
Solar and Renewable
UNDER CONSTRUCTION///Established in 2017, Damungu Zambia is a renewable energy company that supplies a wide selection of solar equipment including solar panels, mounting and racking systems, solar batteries, inverters, charge controllers and lights. The company also offers professional design and installation services of all solar equipment and related accessories. Damungu understands the latest trends in the industry and adopts them in their products and services. All works are carried out by highly trained personnel.
Robo Afrique Zambia image
Robo Afrique Zambia
Aluminium windows and doors
Property improvement
Security systems
Robo Afrique Zambia is a subsidiary of Robo Door, a South African company that manufactures, supplies and installs different types of high-quality trellis doors, roller shutter doors, burglar bars, balustrades as well as security gates. It is one of the fastest growing manufacturers of these types of products in Africa and is currently exporting to countries such as Malawi, Tanzania, DR Congo and Zimbabwe. In Zambia, you can purchase Robo Door's products directly from Robo Afrique Zambia at very competitive prices with fast manufacturing times. Orders are manufactured in 48hrs with a 5 year warranty against defective materials and workmanship. They will replace all defective parts or barrier pending the nature of the defective product. Robo Afrique's warranty periods are a statement to the quality and strength of their products.
Rapid Aluminium image
Rapid Aluminium
Aluminium windows and doors
Interiors & Design services
Building maintenance
Rapid Aluminium is an independent limited company providing customers with a range of leading-edge aluminium and glass products integrated with security and safety products and support services throughout Zambia. In 25 years of operation, Rapid Aluminium has provided unrivalled quality, value for money services throughout Zambia and the Southern african region.