Chemonics International Zambia
Posted Job
9 months ago

Supply Management Specialist (x1)

This listings application deadline has expired so it is probably out of date

View all jobs →

Chemonics International Inc., Contractor for USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) ensures uninterrupted supplies of health commodities in support of USG-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and Population and Reproductive Health. In supporting USG-funded global health activities, PSM develops and manages a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain. The project seeks to recruit for the following positions of:

Reporting: Senior Manager- Distribution Center Logistics

Principal Duties and Responsibilities

The Supply Management Specialist will support in-country technical assistance for GHSC-PSM in Zambia for improved order processing, be part of the team integrating ERP (SAGE), eLMIS and WMS Expert. This role will support efficient order processing and distribution of public health commodities from the central medical stores to regional distribution centers and high volume PEPFAR and PMI districts. The Supply Management Specialist will be responsible for implementing technical activities for order review/analysis, order processing, coordinating with the Regional Distribution Center Specialists, coordination with eLMIS stakeholders and be part of GHSC-PSM reporting team.

Specific Tasks

Technical Implementation

  • Provide technical assistance for the review of incoming orders for data quality and anomalies, and support data generation for producing reports to be shared with MSL, Implementing Partners and other stakeholders for decision making
  • Provide coordination with USG implementing partners for order inquiries through close collaboration with MSL CSC Manager
  • Explore use of dashboards and analytics tools (such as Power BI or excel tools) to support order review and processing at both central level and in the Regional Distribution Centers
  • Provide technical specification for order processing to support smooth interfacing of eLMIS and Expert via ERP – SAGE
  • Provide technical assistance to MSL management in designing the new structure and operations of CSC post the implementation of the new integrated ordering systems (eLMIS interfacing with Expert via ERP-SAGE)
  • Advise MSL on development and implementation of Standard Operating Procedures (SOPs) for order review, order processing post the interfacing of eLMIS and WMS Expert via ERP SAGE
  • Advise MSL on delivery schedule based on available resources, demand patterns, and geographical location
  • Provide technical assistance for master data management and facility master data list management. Spearhead development of tools to support data analysis and reduce manual efforts
  • Offer technical assistance on the collection of emergency orders / self-pick-up, as needed
  • Provide technical support to MSL Management in developing and implementing performance monitoring and reporting matrices based on common agreed KPIs to measure bench marked out-puts i.e. orders processed and delivered against the delivery schedule both at the central stores and at the regional hub level
  • Promote the use of evidence based continuous improvement management as part of best practices in MSL and across the project
  • Provide technical assistance in developing terms of references for the CSC staff in the Regional Distribution Centers
  • Provide technical assistance in designing training materials for the CSC staff and be part of the trainers.
  • Management:
  • Provide input into development and management of annual work plans and budgets for distribution center logistics based on GRZ and USG priorities
  • Provide input into scopes of work for short-term technical assistance (STTA). Coordinate with technical consultants and review associated outcomes and deliverables to ensure quality and timely submission to the client
  • Represent PSM project at various technical meetings with collaborating partners, senior government officials, and/or donor agencies
  • Verify that USAID regulations, Chemonics policies, and quality management best practices are enforced consistently
  • Exhibit Chemonics values and build culture of “Living our Values” within the team
  • Carry out additional responsibilities as may be assigned from time to time in consultation with the Senior Manager-DCL.

Minimum Qualifications, Experience and Competencies:

  • Bachelor’s degree or equivalent in supply chain management, logistics, or a related field required
  • Minimum five (5) years of experience working in supply chain management with Customer Care Relations/Services experience as added advantage
  • Experience in providing technical assistance for management of public sector health commodities
  • Knowledge of USAID funding and its contractual and reporting requirements preferred;
  • Strong data analytics skills using tools such as MS excel, MS access, and Power BI
  • Strong project management skills and leadership and motivational abilities
  • Strong presentation skills at various for a for all kinds of stakeholders
  • Excellent problem solving and decision-making skills
  • Written and spoken English proficiency.

Location of Assignment:

  • The location of assignment is Lusaka, Zambia with intermittent travel throughout the country.

Method of Application

Send electronic submissions of your CV, cover letter and highest necessary qualifications include clearly the position in the subject line of the email. No telephone inquiries, please. Finalists will be contacted.

Application deadline
13 Oct 12:38
You may be interested in...
Ogaz Zambia Ltd
Ogaz Zambia Ltd
Kitchenware and home accessories
Lighter - Spark Gas Lighter  image
K50
Buy on Shopbwana
A multi-purpose lighter is an essential tool. Its long, durable metal wand is ideal for gas stoves grills, fire pits, lanterns and candles.
Ogaz Zambia Ltd
Ogaz Zambia Ltd
Kitchenware and home accessories
LPG Hose image
K50
Buy on Shopbwana
LPG Hose
Rubber Hose
A high quality hose with a flame retardant outer
Ogaz Zambia Ltd
Ogaz Zambia Ltd
Kitchenware and home accessories
Hose clips image
K15
Buy on Shopbwana
Durable and reliable stainless steel: A sturdy and strong clip. This item is made of high quality and premium heavy duty metal and is anti-rust, anti-corrosion, water proof, oil proof , non-toxic grips and pollution-free. Solid and sturdy material ensures the adjustable hose clamps last a long time for use.
Ogaz Zambia Ltd
Ogaz Zambia Ltd
Kitchenware and home accessories
CADAC - two burner gas stove image
K900
Buy on Shopbwana
Ogaz Zambia Ltd
Ogaz Zambia Ltd
Kitchenware and home accessories
Geepas - glass top Stove 2 plate image
K1,400
Buy on Shopbwana
Equipped with 2 burners efficient output, meets your different needs for various kinds of delicious dishes simultaneously. Has an inbuilt pan supporter that is built with highly durable and high heat resistant material, and is capable to hold heavy cooking utensils.
Great Wall Casino image
Great Wall Casino
Premier lounges
Pubs and Bars
Casino
Lusaka
Focused on world class gaming facilities, with a wide variety of choices from beginner to established players, Great Wall Casino offers casino entertainment at its best. You'll be treated as a VIP guest and enjoy the true ambiance of an established gentlemen's club. This casino welcomes a diverse mix of clients – from seasoned gamer to complete novice. Relax and chill out here, where flavours of the orient combine with old world opulence. Great Wall Casino does not require you to join as a member – guests can walk right in and start playing. With a well-established client base, this casino also attracts a steady stream of new clients.
Umoyo Natural Health image
Umoyo Natural Health
Distribution and Merchandising
Toiletries and personal care
+3
Lusaka
+10 locations
Umoyo Natural Health was established in 2007 and has grown into a well-known and highly regarded supplier of natural health products in Zambia. The company sources high quality health products from all over the world, offering them for sale at their many Health Shops around Zambia. Staff undergo regular product training sessions enabling them to respond to clients' questions and recommend suitable products. Umoyo is passionate about health and looks forward to serving you!
Black Dot Media image
Black Dot Media
Marketing and PR
Design services
Multimedia and Advertising
Lusaka
With more than 25 years of experience in the advertising industry, Black Dot Media is an award winning creative advertising agency in Zambia that is constantly evolving. The company offers professional marketing, production and creative services, and digital advertising, as well as website and mobile app development services to clients in both the private and public sectors. It is committed to creating unforgettable and impactful work that remains etched on the minds of audiences for years to come. So, whether you are looking to raise brand awareness, launch a new product, or drive online traffic to your website, get in touch with Black Dot Media today. Their innovative team will recommend the most effective channels and tactics that are relevant to your business.
Master Glass image
Master Glass
Building materials
Aluminium windows and doors
Lusaka
Lusaka
Master Glass specialises in the supply and distribution of high-quality melamine boards, offering quality wood-based panels, such as particleboard, chipboard, plywood and MDF cut to size with exceptional accuracy. It also offers glass and mirrors suitable for both individual homes and larger buildings, supplied in sheets or cut to size. The company provides design and repair services as well as installation. It has a qualified team that is able to help clients find the right products for their needs and budget.
Eric Silwamba, Jalasi & Linyama image
Eric Silwamba, Jalasi & Linyama
Legal practitioners
Dispute resolution
Commercial law
Lusaka
A Zambian law firm that specialises in corporate and commercial law, dispute resolution, litigation as well as constitutional and administrative law. They have a solid practice and represent several multinational clients. They are one of few Zambian firms listed on The World Legal 500 and Chambers and Partners websites. They have experience in advising clients from the mining, construction, agricultural and retail sectors. It has been in existence for over 30 years as Eric Silwamba and Company. In 2013 it was rebranded to Eric Silwamba, Jalasi and Linyama Legal Practitioners, following the admission of Joseph Jalasi and Lubinda Linyama as Partners.