Chemonics International Zambia
Posted Job
about 1 year ago

Supply Management Specialist (x1)

This listings application deadline has expired so it is probably out of date

View all jobs →

Chemonics International Inc., Contractor for USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) ensures uninterrupted supplies of health commodities in support of USG-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and Population and Reproductive Health. In supporting USG-funded global health activities, PSM develops and manages a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain. The project seeks to recruit for the following positions of:

Reporting: Senior Manager- Distribution Center Logistics

Principal Duties and Responsibilities

The Supply Management Specialist will support in-country technical assistance for GHSC-PSM in Zambia for improved order processing, be part of the team integrating ERP (SAGE), eLMIS and WMS Expert. This role will support efficient order processing and distribution of public health commodities from the central medical stores to regional distribution centers and high volume PEPFAR and PMI districts. The Supply Management Specialist will be responsible for implementing technical activities for order review/analysis, order processing, coordinating with the Regional Distribution Center Specialists, coordination with eLMIS stakeholders and be part of GHSC-PSM reporting team.

Specific Tasks

Technical Implementation

  • Provide technical assistance for the review of incoming orders for data quality and anomalies, and support data generation for producing reports to be shared with MSL, Implementing Partners and other stakeholders for decision making
  • Provide coordination with USG implementing partners for order inquiries through close collaboration with MSL CSC Manager
  • Explore use of dashboards and analytics tools (such as Power BI or excel tools) to support order review and processing at both central level and in the Regional Distribution Centers
  • Provide technical specification for order processing to support smooth interfacing of eLMIS and Expert via ERP – SAGE
  • Provide technical assistance to MSL management in designing the new structure and operations of CSC post the implementation of the new integrated ordering systems (eLMIS interfacing with Expert via ERP-SAGE)
  • Advise MSL on development and implementation of Standard Operating Procedures (SOPs) for order review, order processing post the interfacing of eLMIS and WMS Expert via ERP SAGE
  • Advise MSL on delivery schedule based on available resources, demand patterns, and geographical location
  • Provide technical assistance for master data management and facility master data list management. Spearhead development of tools to support data analysis and reduce manual efforts
  • Offer technical assistance on the collection of emergency orders / self-pick-up, as needed
  • Provide technical support to MSL Management in developing and implementing performance monitoring and reporting matrices based on common agreed KPIs to measure bench marked out-puts i.e. orders processed and delivered against the delivery schedule both at the central stores and at the regional hub level
  • Promote the use of evidence based continuous improvement management as part of best practices in MSL and across the project
  • Provide technical assistance in developing terms of references for the CSC staff in the Regional Distribution Centers
  • Provide technical assistance in designing training materials for the CSC staff and be part of the trainers.
  • Management:
  • Provide input into development and management of annual work plans and budgets for distribution center logistics based on GRZ and USG priorities
  • Provide input into scopes of work for short-term technical assistance (STTA). Coordinate with technical consultants and review associated outcomes and deliverables to ensure quality and timely submission to the client
  • Represent PSM project at various technical meetings with collaborating partners, senior government officials, and/or donor agencies
  • Verify that USAID regulations, Chemonics policies, and quality management best practices are enforced consistently
  • Exhibit Chemonics values and build culture of “Living our Values” within the team
  • Carry out additional responsibilities as may be assigned from time to time in consultation with the Senior Manager-DCL.

Minimum Qualifications, Experience and Competencies:

  • Bachelor’s degree or equivalent in supply chain management, logistics, or a related field required
  • Minimum five (5) years of experience working in supply chain management with Customer Care Relations/Services experience as added advantage
  • Experience in providing technical assistance for management of public sector health commodities
  • Knowledge of USAID funding and its contractual and reporting requirements preferred;
  • Strong data analytics skills using tools such as MS excel, MS access, and Power BI
  • Strong project management skills and leadership and motivational abilities
  • Strong presentation skills at various for a for all kinds of stakeholders
  • Excellent problem solving and decision-making skills
  • Written and spoken English proficiency.

Location of Assignment:

  • The location of assignment is Lusaka, Zambia with intermittent travel throughout the country.

Method of Application

Send electronic submissions of your CV, cover letter and highest necessary qualifications include clearly the position in the subject line of the email. No telephone inquiries, please. Finalists will be contacted.

Application deadline
13 Oct 12:38
You may be interested in...
Bookworld
Bookworld
Books and magazines
Behaviour Matters: Croc Needs to Wait  a Book about Patience image
K60
Buy on Shopbwana
Croc can never wait for anything - he's always interrupting, rushes everything and he can never wait to take his turn. Can he learn to slow down and be a little more patient? This funny, fascinating story is the perfect way to introduce young children to being patient, and help them understand the importance of waiting their turn. Also included are suggestions for activities and ideas to talk through together to help children fully understand how their behaviour can impact others.
Bookworld
Bookworld
Books and magazines
Behaviour Matters: Cheetah Learns to Play Nicely  a Book about Being a Good Sport image
K60
Buy on Shopbwana
Cheetah always wants to win - no matter what it takes. But when his friends no longer want to play with him, he decides to look at his behaviour and start playing more nicely. This clever, charming story is the perfect way to introduce young children to what fair play is, and help them understand the importance of being a good sport. Also included are suggestions for activities and ideas to talk through together to help children fully understand how their behaviour can impact on others.
Bookworld
Bookworld
Books and magazines
Behaviour Matters:  Sloth Gets Busy a Book about Feeling Lazy image
K60
Buy on Shopbwana
Sloth is very lazy. He just can't be bothered to clean up after himself or help out at home. At school, he is too lazy to take care of his work or join in with games. Can Sloth learn that helping others and being busy can be fun? This funny, charming story is the perfect way to introduce young children to the idea of being involved and the importance of helping others and being responsible. Also included are suggestions for activities and ideas to talk through together to help children understand their behaviour.
Bookworld
Bookworld
Books and magazines
Behaviour Matters: Llama Stops Teasing  a Book about Making Fun of Others image
K60
Buy on Shopbwana
Llama thinks it is funny to tease others. He whispers about them and makes fun of them. But when his friends say they don't want to play with him anymore, Llama is upset. Can he start treating others more kindly? This funny, charming story is the perfect way to introduce young children to teasing, and help them find ways to build empathy. Also included are suggestions for activities and ideas to talk through together to help children understand their behaviour.
Bookworld
Bookworld
Books and magazines
Behaviour Matters: Koala Makes the Right Choice  a Book about Choices and Consequences image
K60
Buy on Shopbwana
This hilarious, engaging story is the perfect way to introduce young children to choices and helps them find ways to make decisions and understand consequences. Also included are suggestions for activities and ideas to talk through together to help children understand their behaviour.
Levant Biotech Company Ltd image
Levant Biotech Company Ltd
Laboratory equipment
Pharmaceutical products
Medical equipment and supplies
Lusaka
Levant Biotech is a healthcare company that supplies high quality top notch products and services at pharmaceutical and medical sectors. Levant is a new start up that was established in 2017 targeting the sub-Saharan African countries. Their vision is to be the hub of high quality products and services delivered at sub-Saharan African countries to fulfil the unmet needs at the field of health care. The mission is to enhance health care at sub-Saharan Africa through bringing what really matters and adding value and to make people feel good, stay healthy and look beautiful through their leading innovative solutions.
Maxlin Enterprise Ltd image
Maxlin Enterprise Ltd
Cleaning products and equipment
Office cleaning
Pest control
Lusaka
Lusaka
A leading supplier of a wide selection of innovative cleaning equipment, chemicals, bathroom hygiene fittings, safety ware and related accessories. You can also engage Maxlin Enterprise for professional commercial and domestic cleaning, sanitary services, pest control, garden maintenance and landscaping, as well as water vacuuming in case of flooding. Maxlin has also diversified into design and construction of modern shelving for kitchens, wardrobes and other areas. They can also help if you are a business owner looking for a company to train your staff in cleaning.
Atlantic Bakery image
Atlantic Bakery
Food
Processing and Distribution
Bakery
Lusaka
With state of the art equipment, Atlantic Bakery is one of the leading companies that produces the best quality bread and rolls in Zambia. These products are baked in a sanitary and conducive environment and delivered fresh city wide. Their signature blue and white branded delivery trucks are a common feature on the streets of Lusaka and drivers are always friendly. Atlantic Bakery employs strict quality control measures at every stage of production, their products are baked and sold the day they are made.
Crested Crane Academy image
Crested Crane Academy
Secondary school
Pre-school
Primary school
Lusaka
Crested Crane Academy is a co-educational school offering pre-school, primary and secondary school education with boarding and day facilities. Since 2009, the school has continued to provide a holistic education approach where learners receive academic success, personal, social and spiritual development. The school offers a modern environment with international standards of education. It is an Examination Council of Zambia centre and a registered external examination centre with the British Council for IGCSE.
Zambezi Steel image
Zambezi Steel
Security systems
Steel
+2
Lusaka
Since 2006, Zambezi Steel has been supplying quality steel and allied products in bulk, wholesale and retail as well as becoming the leading manufacturer and distributor of LSF – Light Steel Frames®™, Ndjovu Door Frames®™, Palisade Fencing, ZEE Thru Transparent Security®™, Zambezi Tiger Spike®™ and the highest quality Chromadek Roofing Sheets. The company can cater for projects that require duty or VAT free imports of raw materials.