Recruitment Matters Zambia
Recruitment Matters Zambia
Posted Job
almost 3 years ago

PA to MD - Lusaka

This listings application deadline has expired so it is probably out of date

View all jobs →

Our client, a multinational insurance company, is looking a someone to assist the managing director in all the daily matters fully

Duties and Responsibilities include but are not subject to:

  • Manage and maintain the MD’s diary and email account.
  • Filter emails, highlight urgent correspondence and print attachments.
  • Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
  • Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
  • Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
  • Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
  • Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
  • Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
  • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
  • Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in.
  • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
  • Prepare correspondence on behalf of the MD, including the drafting of general replies.
  • Minute general meetings as required and complete research on behalf of the MD.
  • Keep and retrieve files.
  • Ensure guests meeting with the MD are well taken care of.
  • Provide a service that is in line with the MD’s work habits and preferences.
  • Candidate should have ability to communicate effectively both orally and in writing.

Required Skills

  • 3 Years of Experience

Qualifications

  • Degree/Diploma in a related field
  • Valid Drivers License

Key Skills

  • Excellent organisational and time management skills
  • Good written and spoken communication skills
  • Accuracy and attention to detail
  • A calm and professional manner
  • Excellent computer and administration skills
  • A flexible and adaptable approach to work
  • The ability to use your own initiative
  • Tact and discretion, for dealing with confidential information

How to Apply

Submit your CV and application on company website:

Recruitment Matters Zambia image
Recruitment Matters Zambia
Lusaka
Recruitment and Training
Jobs agencies
Recruitment Matters is a regional recruitment agency with offices in Zimbabwe, Zambia and South Africa. They recruit throughout Sub Saharan Africa with the purpose of becoming your first choice in terms of your professional development. They are committed to supporting you at every stage of the job seeking process, whether you are looking for permanent or temporary work, or simply need some career advice. Recruitment Matters are adaptable working on either a contingent or retainer basis whatever best suits you.
You may be interested in...
Umoyo Natural Health
Umoyo Natural Health
Natural health
Earth Organic Apple Cider Vinegar  More than a Salad Dressing 500ml image
ACV is so much more than a salad dressing! A miracle product that can be used in a multitude of ways.
Umoyo Natural Health
Umoyo Natural Health
Vitamins, supplements and nutrition
Fat Burn Tablets for Men  Contains Guarana & Siberian Gingseng 60 Tablets image
Herbex Fat Burn Tablets for Men contain a mixture of herbs that may assist weight loss by increasing metabolism, thereby burning consumed calories and stored fats. The extracts of Guarana and Ginseng present in fat burner for men may also increase energy and boost performance.
Umoyo Natural Health
Umoyo Natural Health
Vitamins, supplements and nutrition
Herbal Tea Fat Burn Honey Flavoured  with Green Tea & Garcinia  20 Tea Bags image
Herbex Fat Burn Tea contains a herbal formula that will help weight loss by burning stored fats. A cup or two a day will help you look your best and boost your confidence. Each bag increases metabolism, controls appetite, increases energy and helps with digestion. Regular use will help you get into shape and love the way you look.
Umoyo Natural Health
Umoyo Natural Health
Natural health
Potato Flour Non-Gmo, Gluten Free, for Baking, as a Thickener 500g image
This fine flour has been obtained from potato starch. It has a delicious, slightly sweet taste and is ideal for use as a thickener in soups, stews and sauces. It can be used in baking and it is non-GMO and gluten-free
Umoyo Natural Health
Umoyo Natural Health
Natural health
Alfalfa Seeds for Salads & Sprouting 100g  image
Alfalfa Seeds for Salads & Sprouting 100g
Seeds & Grains Food
Health Connection Wholefoods
They are a great addition to salads, sandwiches and stir-fries. Alfalfa seeds come from a plant that is a member of the pea family. Once sprouted, these tiny seeds have a mild spicy flavour and crispy crunch.
Ansultech Fire Systems Ltd image
Ansultech Fire Systems Ltd
Fire safety equipment
Inspection and Testing
Car servicing and repairs
Lusaka
Kitwe
Part of the Lusanga Group of Companies, Ansultech Fire Systems (Zambia) opened its doors in 2000. It currently services and maintains 1300 vehicle fire suppression systems throughout Zambia, and is the only company authorised to install, service and maintain the ANSUL LTA-101 vehicle fire suppression systems in the country. Apart from vehicle maintenance, Ansultech also supplies, installs, maintains and inspects a wide selection of fire fighting equipment. Their product range is designed and produced to the highest possible specification and is manufactured within a quality controlled environment to IS0 9002.
Black Dot Media image
Black Dot Media
Multimedia and Advertising
Marketing and PR
Design services
Lusaka
With over 30 years’ experience in the advertising industry, Black Dot Media is an award winning creative advertising agency in Zambia that is constantly evolving. The company offers professional marketing, production and creative services, and digital advertising, as well as website and mobile app development services to clients in both the private and public sectors. It is committed to creating unforgettable and impactful work that remains etched on the minds of audiences for years to come. So, whether you are looking to raise brand awareness, launch a new product, or drive online traffic to your website, get in touch with Black Dot Media today. Their innovative team will recommend the most effective channels and tactics that are relevant to your business.
Vetlab image
Vetlab
Water and sanitation consultants
Food safety and standards
+2
Lusaka
To achieve optimal output from commercial animal production units, Vetlab offers a wide range of tests for monitoring the health of animals and the cleanliness of their environment. Tests include bacteriology, parasitology, water testing, analytical milk testing and feed nutritional testing. Other chemical, microbiological and diagnostic testing can also be carried out. Vetlab has a comprehensive range of lab consumables available for sale, and the company's highly skilled consultants provide food safety auditing and training services.
Moringa Initiative Ltd image
Moringa Initiative Ltd
Natural health
Vitamins, supplements and nutrition
+3
Lusaka
Established in 2013, Moringa Initiative is a proud, family-owned business. Their Moringa is organically grown and lovingly processed on their family farm in Zambia. With Moringa Initiative, you are dealing with a fully transparent, ethical source of top quality, nutritious Moringa. They supply bulk quantities of Moringa to both local and international markets. They have also developed their own retail products that contain their homegrown Moringa! Products have been Halaal Certified and approved by ZABS for the Zambian Market. The company has also just been approved Proudly Zambian™.
Kwithu Lodge image
Kwithu Lodge
Conference venue
Casual dining restaurant
Lodge
Lusaka
This Lusaka lodge provides quality accommodation with 21 chalets, offering a comfortable tasteful living experience. Kwithu Lodge has an elegant restaurant serving continental and Zambian dishes, coupled with a bar. The lodge also offers conference facilities in a modern fully equipped venue for up to 250 delegates - ideal for quality corporate events. The chalets are built away from the restaurant, bar and conference facilities, offering a serene living space.