FINCA Zambia
FINCA Zambia
Posted Job
about 3 years ago

Procurement Officer

Job Summary

o The Procurement Officer is responsible for Infrastructural development projects, properties, and assets management, supervising support/ancillary property services.

o S/he is also responsible for preparation of reports and records of properties management in line with Administration Policies and Procedures Manual.

Essential Duties and Responsibilities:

Property Management

o Identify premises and negotiate lease terms.

o Handle project contractual issues.

o Preparation of maintenace plans and supervision of maintenance of premises and other assets.

o Space rationalisation planning.

o Recommend asset allocation and movements.

o Oversee valuation of properties.

Customer Service

o The Administration Department ensures that FINCA premises, infrastructure, supplies, materials are in good quality, well maintined and visually appealing.

o In collaboration with marketing, they ensure marketing materials and office supplies are procured and distributed in a timely manner to ensure and ongoing seamless client servicing.

Project Management

o Project Planning

o Feasibility study for proposed projects.

o Development of project brief.

o Liaise and coordinate with project consultants and contractors.

o Recommend contractors.

o Provide material specifications

o Carry out inspections on on-going projects.

o 8 Motivate for progress payments.

o Supervise projects and coordinate the process.

Maintenance and insurance

o Ensure company has adequate insurance cover for its properties

o Process insurance claims.

o Equipment servicing e.g. fire extinguishers, air cons, generators etc.

o Ensure repair and maintenance of all premises and facilities (incl. telephones etc)

o Inspection of premises and preparation of inspection reports.

Procurement Committee

o Update the Administration Manager on procurement requirements

Performance Report

o Prepare a variance report for Capex and or opex budgets against expenditure that take place in the month.

o Prepare a variance report for the projections against actual expenditure that take place in the month.

Searching branch locations

o Search and recommend new locations for branches as shall be authorized and coordinate the change to new location of existing branches


o Assist the Administration manager in all phases of construction / maintenance of new and existing branches

o Coordinate to ensure the launching of the branch is done on time, on budget and according to FINCA branding standards and under the law.

o Ensure proper oversight of contractors renovating / building new FINCA offices

o Must have a very professional working relationship with engineers, architects and the landlord who are integral elements of the construction process.

o Must plan and liaise with other colleagues/departments to get things together at the right time and place; for example with procurement, marketing, IT etc

o Ensure regulations relating to health safety and the environment are up to date on construction sites and existing branches.

o Provide weekly report with appropriate recommendations on the evolution of construction/maintenance projects.

o Recommend for procurement committees vis a vis construction/maintenance

branch issues.

o Ensure smooth relations with all landlords/caretakers and coordinate so that rents are paid on time.

o Lease with the legal department in relations to contracts and any other legal aspects related to all branch locations.

o Coordinate to obtain all necessary permits and licenses.

Job Requirements

Education And Experience

o A business related degree from a recognized university

o A minimum of one (1) years experience in facilities officer Job

Language Skills

o Fluency in English is required

o Any other Local language

Computer Skills

o Working knowledge of MS Excel, and MS word is a must.

Key Deliverables

o Availability of utilities e.g. electricity, water

o Availability of branch offices on time

o Capital expenditure performance versus budget

o Operating Expenditure within budget

o Leases are managed or renewed on time

o Rental costs are within budget

o Assets are adequately insured and claims are lodged on time

Key Relationship

o All Departments, All Staff, Admin Manager, CFO, CEO

Travel Requirements

o Availability to travel 40-60%

How to Apply

Submit your CV and application on company website:

FINCA Zambia image
FINCA Zambia
Business loans
Savings products
Other services
FINCA Zambia is a subsidiary of FINCA International, a global micro finance network that offers financial services and products to small scale businesses. FINCA helps its clients achieve their life goals conveniently to build a business, acquire assets, improve their living conditions or invest. The company provides well-designed, responsible, and affordable products including micro and small business loans, credit lines, savings, transactional services and more. For your convenience, FINCA has a secure mobile banking service and over 75 express agents.
You may be interested in...
CS Cycle Ltd
CS Cycle Ltd
Tricycle Mickey Mouse Chicago Children's Tricycle  image
Buy on Shopbwana
This tricycle is great for beginner riders. It offers convenience, comfort, and fun! The quiet ride tires provide a smooth ride. Your little one will love it!
CS Cycle Ltd
CS Cycle Ltd
Bike parts and accessories
Bicycle Crank Single-Speed  Crank Nut Type  image
Buy on Shopbwana
Shimano Fixed speed crank is in that single chainring on your crank with no fangled derailleur complications.
CS Cycle Ltd
CS Cycle Ltd
Bike parts and accessories
 Bicycle Saddle Kishan with Shock Absorbing Springs image
Buy on Shopbwana
Fits the common standard seat post, such as mountain bike or road bike. Shock absorbing springs help provide buffers, easy to deal with rough terrain. Comfortable and helpful in long distance riding.
CS Cycle Ltd
CS Cycle Ltd
Bike parts and accessories
Derailleur  Sunrun Rear  Index Direct Mount 8-9 Speed image
Buy on Shopbwana
This is a direct mount rear derailleur for 6/7/8/9 speed cassettes. The pulley length is 75 mm. The total capacity is 43T.
CS Cycle Ltd
CS Cycle Ltd
Bike parts and accessories
Bicycle Pedals  Anko Alloy  Aluminum Sealed Bearing  image
Buy on Shopbwana
High strength aluminium alloy pedals that are fit for mountain or road bikes. They are equipped with an ultra-smooth bearing system to optimise every pedal stroke. With light reflector on sides, can reflect lights at night.
Avensis Solutions Ltd image
Avensis Solutions Ltd
Environmental equipment
Event and hospitality management
Cleaning products and equipment
Avensis Solutions was formed in response to the growing demand for various health and hygiene goods and services. You can hire VIP and portable toilets, marquees, mobile offices and cold storage units, mobile bars and exhibition stands. The company also offers a wide selection of motion-sensing lights and sanitation chemicals. Avensis Solutions prides itself on its expert knowledge of the local market, its good rapport with event management companies as well as its integrity and trustworthiness.
Protea Hotels by Marriott image
Protea Hotels by Marriott
Adventure activities
+7 locations
Protea Hotel by Marriott is one of Africa's largest and most established hotel groups, a chain of high quality hotels, over 120 in eight countries, 8 of which are in Zambia. Protea Hotel by Marriott provide accommodation, restaurants and conferencing in Lusaka, Chisamba, Livingstone, Chingola, Ndola and Chipata. A range of safari activities are available while staying at Protea Hotel Livingstone and Protea Hotel Safari Lodge in Chisamba. Ask the Protea team to put together an itinerary that suits you.
GroceriesBwana  image
GroceriesBwana gives you the opportunity to shop for a wide selection of products from Zambia and beyond without having to leave the comfort of your home. Shopping on this platform is safe and all products listed are sourced from reputable manufacturers and distributors. Once you place an order, you are guaranteed swift home delivery. GroceriesBwana aims to always provide genuine items at competitive prices while ensuring a high-quality service to customers. This platform is designed to help you conveniently surf the net for your desired products.
NAC2000 Corporation Ltd image
NAC2000 Corporation Ltd
VIP travel
Ground handling
Freight and forwarding
NAC2000 Corporation offers a full range of air travel and transport services. These cover ground handling, freight forwarding, warehousing, cold room storage and customs clearance. The company also has a presence at Zambia's main border posts and provides an efficient customs clearance service for road freight to and from Zambia. Incorporated in the year 2000, this company has developed well established global and local networks.
Just Aluminium Ltd image
Just Aluminium Ltd
Building project management
Property improvement
Aluminium windows and doors
Just Aluminium is a supplier of aluminium building products, fittings, aluminium windows, aluminium doors, aluminium shop fronts and aluminium partitions to large and small development projects. The company fabricates any customized sizes in windows and doors and fits all types of windows, doors, office partitions, and other specialized products. Their products are available in all colors and sizes. This company presents various popular suppliers such as Hulamin Building Systems, Hunter Douglas, Ifuba, Hafele, Owa Ceilings and Geze.